McEvers Middle School's principal, Jacqueline Davis, has received grant approval and has been awarded 75 new HP Envy 15-ep1010nr laptops for their three computer labs. The following criteria must be met:

• Laptops will accommodate 25 students per class.
• Laptops must have monitor connection to at least 10 existing monitors.
• Students will be able to checkout laptops through the school lab checkout system with approval.
• Laptops will need to be Internet-accessible and equipped with the following browsers:
  • MS Edge
  • Google Chrome
  • Mozilla Firefox
• The laptop software must also include Microsoft 365 with the following:
  • Word
  • Excel
  • PowerPoint
  • MS Teams
  • OneNote
  • Outlook
• All student laptops will require comprehensive security protection and configured for Internet restrictions.
• All laptops must have connectivity to the school district network and server infrastructure.
• All software and laptop configurations must be installed and tested prior to project implementation.
• The project is scheduled to be started 5 days after delivery and must be completed within 5 weeks.

Project Manager Responsibilities

As the project manager, you will be responsible for leading the team of three other resource infrastructure technicians, as follows:

• Computer
• Network
• Server

You will also be responsible for planning and executing the project, with a focus on developing a risk management plan using the seven risk management processes, as follows:

1. Planning
2. Identification
3. Qualitative risk assessment
4. Quantitative risk assessment
5. Response planning
6. Response implementation
7. Risk monitoring and control

Risk Register

ID

Risk Name

Risk Description

Impact

Probability

Risk Ranking

Positive/Negative

Proactive Response Plan

Trigger Event

Reactive Contingency Plan

VH,H,M,L,VL

VH,H,M,L,VL

What is the risk color code ?

Is this a positive or negative risk from the risk matrix?

What proactively can be attempted to make the risk happen or prevent it?

What do you think will trigger the event?

What are your backup plans if the risk should occur?

1

Example: please remove before completing document. Critical equipment does not arrive on time.

If critical pieces of equipment do not arrive on time, the project will fall behind schedule.

H

H

Red

Negative

1. Add activities to the WBS to ensure with the manufacturer that the equipment is being built or shipped as required. 2. Have a member of project team go to the manufacturing plant to ensure equipment parts are in progress and on schedule. 3. Add steps to the WBS to ensure the manufacturer ships on time. 4. Add steps to WBS to track the shipment as needed.

Parts do not ship on assigned date.

If possible, have a backup supplier identified and standing by.

2

3

4

Very high

High

Medium

Impact

Low

Very low

Very low

Low

Medium

High

Very high

Probability

Risk Matrix