Memo revision assignment: Revise a poor memo using skills of business communication

Rewrite the memo to improve clarity, conciseness, organization, and tone.

______________________________

Date: February 1st, 2022

To: Byron Hobbes HR Manager

From: Amy Thompson A.T. John Zimmerman J.Z.

Re: Social Media ______________________________________________________________________________

As per your request, we have been slaving over the brown bag lunch talk (for Feb. 15) you requested. We appreciate this opportunity. If you can think of any points to add to the items we have already thought of, please feel free to let us know. What we have in mind is discussing about three major points related to using social media responsibly and hoping that these points will open up a broader discussion of proper practices. In a short presentation like this, we should not talk too much.

As you know, we do have an Internet policy here at Acton. But no mention of Facebook or any of the other social media because it was written ages ago. So, our 3 points will focus 1st on following existing company policy. Which has always allowed limited personal Internet use by employees. But, as we mentioned, does not spell out social media specifically. Our advise is to stay away from social media on company computers. After all, we're not being paid to check our Facebook profile, peruse News Feeds, or send tweets.

Second, we would advice everyone to use a disclaimer if you have a personal blog and you mention where you work. A good one to use is "The opinions expressed are mine and do not necessarily reflect those of my employer". Remember, you represent Acton no matter where you go. Our last point refers to badmouthing and negative references. You may think that your social media sites are really private and secure. Man, that's dreaming! Don't ever criticize the company, a colleague, or a customer on social media. This kind of backbiting makes you look bad. When applying for another job, the hiring manager may see your whining online and cross you off his list.

Hope this covers our main points.