MGT4203 Assignment #1 ( Group Assignment)

Procurement Management Plan and Statement of Work

Introduction: -

The renowned Ottawa-based legal company Firmlaw focuses on concluding corporate transactions for which they have documents given by their clients while working on negotiations. As their new data center for keeping all of the information and papers, the corporation wants to shift the server system to the cloud. This means that the elimination of the server room will aid in the future expansion and building of new offices for the company. In general, the job entails the removal and destruction of the present server, data transfer, and the archiving of older information. A suitable cloud-based solution must be chosen in order to accomplish data migration to cloud services. The ability to save files by customers in the portal or document-sharing software is crucial for making the data available outside of the workplace. During the move to the cloud server, the files should always be available. Additionally, the work Processes should place a high focus on data security and preventing data loss.

Procurement Management Plan: -

The following are the key project roles and responsibilities.

Resource Roles	Responsibility
Chief Executive Officer	The project sponsor is in charge of making all final decisions on the project's needs and purchasing.
Project Manager	Coordinating and facilitating the project plan is their responsibility. Making sure the scope, cost, and time are fulfilled while adhering to the project strategy (waterfall or agile).
Business Analyst	In charge of the project's business side, approving paperwork and reviewing procurement documentation.
Data Team	Responsible for overseeing the technical aspect of the project and reviewing requirements.
Procurement Manager	Accountable for analyzing the procurement plan, giving approval, and locating competent potential providers.

Scope of work: -

Cloud Assessment: -

In order to choose the appropriate cloud-based system for Firmlaw's needs, the proponent must do an evaluation of the files and types of data requirements that Firmlaw has. All data must be stored on the cloud, and a user-friendly site must allow staff members and clients to view and upload files from outside the office. Finally, all apps utilized by Firmlaw must work with the system that has been chosen. In addition to these factors, the choice should take into account the network, storage needs, and cloud resources that are accessible.

To guarantee that the proper price point and scope of features are chosen, it is necessary to give proof to back the cloud package proponents' claims as well as a description of the alternative options that Firmlaw would have under the same conditions.

Data migration: -

The proponent is in charge of moving all of Firmlaw's files from the present local server to the chosen cloud solution. All files must continue to be accessible to clients and workers during the transfer process. Old files that have been migrated from the older system should also be archived in the cloud.

Security: -

The proponent is liable for ensuring the security of all Firmlaw files during the data migration procedure. No files may be lost or corrupted when being transferred to a cloud storage system, according to Firmlaw. Additionally, all files must be handled with the utmost confidentiality and should be shielded from outsiders at all times throughout the process. Enough security must be built into the cloud system for the files to be safe from attacks once they are fully uploaded.

Technical assistance: -

The proponent will offer Firmlaw members who need technical support with the new system round-the-clock, seven days a week, through phone or chat, following the completion of the data transfer and complete integration into the cloud system. The assistance offered will cover both help utilizing the system and resolving any faults that may be present. The advocate is also in charge of fixing any faults discovered with cloud storage throughout the duration of the system.

Removal of server: -

Once the data has been moved to the cloud, the proponent is responsible for disassembling and removing the local server. In order to continue using any IT equipment that is housed in the server room, such as Wi-Fi modems or cables, the server room should be empty and another area of the workplace should be set up to accommodate it.

Period of Performance:-

Start Date: The project is scheduled to begin on December 2, 2020. Expected Duration: The anticipated duration of the project is 180 days. Completion Date: The project is expected to be completed by May 31, 2021.

Place of Performance:-

The following locations will serve as the primary sites for the work described in this Statement of Work (SOW) for the Firmlaw Cloud Migration and Server Disposal project:

1. Firmlaw Head Office (Ottawa, Canada): The majority of the project's planning, coordination, and execution will take place at the Firmlaw Head Office (Ottawa, Canada), which serves as the initiative's focal point. To guarantee a smooth transfer, the project team must collaborate closely with Firmlaw's employees at the Ottawa headquarters.2. Data Centre of the Cloud Service Provider: The data center(s) of the chosen cloud service provider(s) will be where data and applications are moved to the cloud. The chosen provider(s) will choose the exact location of the data center(s), which must adhere to industry standards for data security and compliance.3. Remote Access places: The work may also be completed remotely, enabling Firmlaw workers to access data and apps from multiple places outside the main office, given the need for constant access to files during the transition. To protect data privacy and security, this remote access should be configured securely.4. Server Disposal Facility: At a specified location that conforms with all applicable environmental and legal server disposal laws, the existing server(s) will be securely disposed of. The competent disposal service provider will choose the facility's precise location.5. Client Access Portal: Depending on the solution chosen, the development and configuration of the client access portal may occur at the company's headquarters or at a specific site specified by the software supplier if the project calls for its execution.

MGT4203 Assignment #2 - Evaluation Criteria [Group Assignment] 15 pts You still work as a consultant for Firmlaw, a well-known law firm in Ottawa. Based on the Statement of Work your team provided in Assignment #1, you now have to prepare the evaluation criteria as part of that same RFP. Your team needs to establish the selection process that will benefit the most Firmlaw and its employees. Your team will need to identify the key elements that will lead to the best choice of vendor and how this will be achieved. Will you score by points or scoring? How much weight does the price have? Will there be a mandatory evaluation criteria? Are the specific technical elements of the cloud valued more or less than the service? Assignment Template [max 3 pages, excluding title page and references] Title Page Explanation [1 page] Describe the decision process in your team to establish the evaluation criteria and the evaluation system. Evaluation Grid [2 pages] Provide the evaluation grid(s) to score the proposals of the vendors. References