Montague Fellowship Church maintained a petty cash account in order to pay for routine expenses that were under $1,000. The petty cash fund was kept in an unlocked cabinet across from the office assistant's desk. Below are the steps on how the petty cash fund typically operated in a month. The required minimum balance each month was $1,000. Sometimes Robin would go to the bank for Tammy but mostly Tammy was responsible for depositing the cash into the petty cash cabinet in the church office. When Tammy could not get to the bank, Doug would add the cash to the petty cash fund. PETTY CASH MANAGEMENT At the beginning of the month (on May 1), money was placed into the petty cash cabinet in the church office. The petty cash fund starts each month with $1,000. 1 3. On May 10, Marlene Brute (the preschool director) needed to purchase 20 kindergarten coloring books for the kindergarten classrooms. She gave Pastor Lori an invoice for $300 for the books and Pastor Lori gave Marlene $400 for the purchase. Marlene gave Pastor the money she didn't spend and Pastor Lori put $15.85 back into the petty cash fund. 2. On May 5, Robin (the church office assistant) accessed the petty cash fund to purchase office supplies such as pencils, receipt books, paper clips, copy machine paper, and envelopes. She withdrew $250 to purchase the items. She typically does not include the receipt but usually spends around $250. On May 20, Tammy reported to the audit committee that the petty cash account had a balance of $75 and she requested $925 to replenish the petty cash fund. The audit committee approved and issued a check of $925 made payable to Tammy Fisher. 5. On May 22, Bea, the chair of the community outreach committee, made copies of the June church raffle flyer at Kinko's and requested reimbursement of $75. She submitted the Kinko's receipt to Doug, then Doug had Tammy sign off on the reimbursement request and Bea was given $75 from the petty cash fund. 7. RECEIPT MONTAGUE FELLOWSHIP On May 25, the church finance committee met to prepare for the quarterly Council meeting. Tammy reported that the petty cash fund balance was $500 and would be requesting $500 to replenish the petty cash fund for the June 1 activities. The finance committee approved and added the request to the documents Tammy would present to council along with her Treasurer's report. On May 26, Robin reviewed the receipts left in the petty cash 8 On May 27, three of the vendors used for the upcoming church fund lockbox to assist Doug in preparing the monthly petty cash reconciliation report. Robin's notes show that the receipts equaled the deposits and withdrawals. On May 29, Pastor Lori purchased stamps for the church newsletter mailing and took $30 from the petty cash fund. fundraiser needed to be paid. Since Doug was not in the office to issue checks and the amounts were small, Robin paid the vendors from the petty cash fund. The amount was $80.- NEWS 10. On May 31, Tammy received the check from the church council and deposited $500 cash into the petty cash fund to replenish the petty cash fund.