My assignment is a project management assignment that planning a University graduation dinner for part-time degree students. Please base on below information to breakdown all necessary activities in WBS (work breakdown structure) with around 40 to 50 activities.

Project description and SMART objectives

Objective: Successfully organize a graduation dinner for ABC University BA in Business (2020 cohort) graduates with 90% attendance rate within 3 months

Stakeholders

School (in using the school name/logo, etc.)

Sponsors (corporate, souvenir, dressings, lottery)

Guests (Students, teachers, Principle, staffs)

Suppliers

Venue

Decoration company

Photographer (Photo taking, recording, photo booth)

Sound, lighting system

Logistic (shuttle bus for attendees)

Make-up & hair style artists

Artists as performers

Invitation cards

Budget (make assumption with the lump sum that approved)

Major Milestones (Some task under milestone - mix with tasks & major milestone) (change the timeline to weeks - closer to the event the time is more critical, can break in days)

Day 0: Project committee formed

Month 0: Theme, guest list, and suppliers (photo booth, decorations, food, etc.) identified (breakdown in details)

Month 1: Decided venue (by holding a vote) (action) and decoration

Month 1: Collected fees from participants and paid deposit to secure the venue

Month 2: Programme flow finalized

Month 2: Contract signed with the vendor and suppliers

Month 2: Invites sent out

One week before the event: Deliveries and activities confirmed

One week before the event: Guest list finalized

Event day: Inspected the stage safety + decorated all the areas

Month 3: Graduation dinner completed

Survey

Month 6: All the photos and recording completed and send to all students and teacher (within xxx time)

Critical success factors

Quality control

No major incidents/ contingency (e.g., accidents, failure of suppliers, etc.)

Satisfaction of attendees (measured by a questionnaire after the event, no complaint received from attendees)

Service and product quality (met the service level agreement)

90% of invitees have attend

Risk Management (at later stage)

Insurance coverage (no need to be specific about the amount)

People not turning up

Send out reminder in different phases

Incentives for attending the event (e.g. rebate, raffles)

Pandemic (Government regulation)

Food poisoning