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HARTSHORN MANUFACTURING COMPANY Statement The Hartshorn Manufacturing Company of Wichita, Kansas, recently engaged a public accountant to review its transaction processing procedures. During her review of the expenditure cycle, the public accountant made the following notes A production supervisor initiates a purchase by call- ing the purchasing department on the phone and stating his request. A buyer then prepares a letter concerning the requested materials, mails the letter to a supplier, and files his copy in the supplier's file folder. As the ma- terials arrive, they are laid in any convenient area until the storeskeeper has an opportunity to store them in their bins or until the production supervisor carts them directly to the production line. When the supplier's in- voice reaches the accounting department, an accounting clerk enters the invoice in the purchase journal. Near the end of each month the clerk prepares an unnumbered check for the amount of the invoice, has the treasurer sign the check, and mails the check to the supplier. Then the same clerk enters the amount of the check in the check register, posts the amount to the subsidiary ledger account sheet for the supplier, and files the check copy by supplier's name. Just before the trial balance is pre- pared, the same clerk totals the various special journals and posts the totals to the general ledger. When the workload is too heavy for this single clerk to perform, an- other clerk is assigned to handle those invoices from suppliers whose names begin with letters from N to Z No one at any time counts the materials on hand, com- pares documents involved in a particular transaction, or reconciles accounting ledgers. When asked why such checks are not made, the accounting clerk replies that there is not enough time in a day and that the more ur- gent tasks have to be done. Required Analyze weaknesses in accounting control and suggest improvements