Once the file is inside inventory it can only be retrieved by a certain person for a certain purpose which is the case of outward entry and these fields are required. Fields Use Cases Mandator y status Out date File Out Date Yes Requeste Request by user Yes d by (CSD/Collections/Credit/Sales/Customer/Legal/Intern al purpose) Retrieval Retrieval options Temporary/Permanent Yes type Approved Free text field Yes by Remarks - Free text field Yes Outward