PJM6175: Procurement Management Plan Overview and Rationale To demonstrate proficiency with the content in this course and allow you to implement relevant practices in a real-world setting, you are asked to apply the various competencies presented in this course to a specific case study. Program and Course Outcomes The following learning objectives are addressed through this assignment: Interpret the role and responsibilities of the Project Manager and Procurement Office throughout the procurement process. Develop an approach to identify the required equipment and material resource needs. Integrate best practices, tools, and techniques to conduct and manage the procurement process Essential Components The Akshaya Patra Foundation (TAPF) case study, and the Case Study Update #2 provides the foundation of this assignment. Begin by reviewing the Akshaya Patra Foundation (TAPF) case study and the Case Study Update #2. Below is a detailed description of the deliverable. Procurement Management Plan: Focus on the different components that should be part of a procurement management plan. The readings and course content will give you some insight into what sections you should include. Below, is a minimum guide of components that should be included in the stakeholder management plan: Project overview, scope, and requirements o Provide a brief overview of the Hub & Spoke model kitchen project including general scope and requirements that are important to the overall procurement strategy Procurement responsibility matrix o Explain how you will work with TAPF's procurement department on the procurement aspect of the Hub & Spoke model kitchen for Charta, Jharkhand. o Include a matrix outlining key responsibilities of the project's team members and the procurement manager in each of the procurement phases (plan, conduct, control, and close) o Activities to consider may include, but not limited to: document management, reviewing preliminary sellers list, identifying make vs. buy, negotiating, seller evaluations, etc. Procurement list o Referencing the procurement list (Case Study / Exhibit 4) provide a comprehensive list of procurement items required for the Hub & Spoke model kitchen. Exhibit 4 provide seven general categories of items (materials); identify at least 3 more categories of items (equipment) to include in the procurement management plan. Make vs. buy analysis o Identify two items (one material / one equipment) of which you will need to go out for contracted services. Provide an explanation of why these items need to be outsourced. Sourcing strategy o For the two items identified, develop a sourcing strategy (RFI, RFQ, or RFP). The sourcing strategy should contain at a minimum (statements of work (SOW), key definitions, pricing/submittal instructions, timeframes, proposed contract types, etc.) o Please note that you should create two separate sourcing strategies in a format ready for distribution to sellers. Source selection criteria o For the two items identified, provide a criteria matrix by which you will qualify each supplier for the material or equipment they are providing. Glossary o Provide definitions for unique procurement terms, initializations, or acronyms used in the procurement management plan. When creating the procurement management plan consider: Using the general procurement process identified in the case study as a starting point Only incorporate materials and equipment into the procurement management plan (resources were addressed in Weeks 1 and 2) Again, use your interpretation of the procurements required based on the case study provided. The information placed within the procurement management plan must be your own original work. If you do reference information from the internet, texts, course lectures, etc. then be sure to cite it properly. This assignment is due at the end of Week 4. Rubric Category Above Standard Meets Standards Approaching Standards Below Standard Not Evident Procurement Management Plan Template Goes beyond the requirements of the assignment to integrate all standard components of procurement management per PMBOK guidelines. Procurement Management Plan comprehensively articulates standard components of procurement management per PMBOK guidelines. All components have been included in the plan. Procurement Management Plan clearly articulates standard components of procurement management per PMBOK guidelines. All components have been included in the plan. Procurement Management Plan articulates standard components of procurement management per PMBOK guidelines, but misses 1 or 2 required elements. Most components have been included in the plan. Procurement Management Plan does not articulate standard components of procurement management per PMBOK guidelines. Few to no components have been included in the plan. Project vs. Procurement Responsibilities Goes beyond the requirements of the assignment to integrate all responsibilities between the project team and procurement manager per PMBOK guidelines. Project team and procurement manager responsibilities are clearly identified and represented within the plan across all procurement phases. Project team and procurement manager responsibilities are identified and represented within the plan. Responsibilities may not clearly cover each procurement phase. Project team and procurement manager responsibilities are identified and represented within the plan but does not provide specifics related to the case study or does not cover each procurement phase. Project team and procurement manager responsibilities are not identified nor does the plan cover each procurement phase. Procurement List Goes beyond the requirements of the assignment to address Procurement items are clearly identified and represented within the plan. The procurement Procurements are identified and represented within the plan. The procurement Procurements are identified and represented within the plan, but lack detail and specificity. Procurements are not identified and represented within the plan. The procurement all procurements within the case study (above 7 material categories and 3 equipment) management plan contains a comprehensive list of material and equipment procurements required. (7 material categories and 3 equipment) management plan contains an extensive list of material and equipment procurements required. (less than 7 material categories and less than 3 equipment) The procurement management plan contains a list of material and equipment procurements required but they are not unique to the case study or meet the minimum quantity. (less than 5 material categories and less than 2 equipment) management plan does not contain a list of material and equipment procurements required within the case study. (less than 3 material categories and less than 1 equipment) Procurement Strategy Goes beyond the requirements of the assignment to provide an effective make vs buy analysis, sourcing strategy, and selection criteria based on the case study and per PMBOK guidelines. Procurement strategies are comprehensively articulated and represented within the plan (1 for a material and 1 for equipment). Each procurement strategy contains a comprehensive make vs buy analysis, sourcing strategy, and selection criteria. All components have been included in each procurement strategy. Procurement strategies are clearly identified and represented within the plan (1 for a material and 1 for equipment). Procurement strategies contain a clear make vs buy analysis, sourcing strategy, and selection criteria. All components have been included in each procurement strategy. The procurement strategies articulate standard components, but misses 1 or 2 required elements. Most components have been included in within each procurement strategy. The procurement strategy does not articulate standard components. Few to no components have been included in either procurement strategy. Critical Thinking Professional insights into depth and breadth of assignment Demonstrates comprehensive exploration of issues Demonstrates an exploration of issues and ideas before Demonstrates exploration of issues and ideas, but shows Does not demonstrate exploration of issues and ideas before - goes WELL beyond assignment requirements to explore risks and/or relevant new techniques. and ideas before accepting or forming an opinion or conclusion. accepting or forming an opinion or conclusion. reluctance to accept or form an opinion or conclusion based on findings. accepting or forming an opinion or conclusion. Format & Grammar Goes well beyond assignment requirements to communicate information in a precise, insightful and professional manner. High quality grammar. No misspellings. Stakeholder Management Plan is well-organized; format can be followed. Evident to reader what is contained in each section (column). High quality grammar. No misspellings. Stakeholder Management Plan is organized; format can be followed. Evident to reader what is contained in each section (column). Good quality grammar. No misspellings. Stakeholder Management Plan is reasonably organized, format can be followed. For the most part, evident to reader what is contained in each section (Column). Good quality grammar. Few misspellings. Stakeholder Management Plan is not presented in an organized format. Not evident to reader what is contained in each section. Low quality grammar, misspellings.