please read case study and view pictures and create a detail project plan.

Note: Do not provide an outline . needs actual work done. Thanks

What to do

- planning phase -create a detailed ( not outline) visual Workflow's( work breakdown structure (WBS) of the project big bucket with a minimum of three levels - Allocate budget to each task (5000-8000) - create a details timeline (from March to APRI)

BEing U Coaching Digital Eco-System Transition from MS365 To Google Go to BVC Capstone Project - January 2024 - Group Overview Page 2 Goals of Project: streamline BEing U Coaching's digital ecosystem by transitioning from Microsoft 365 to Google Workspace, organizing and aligning multiple email accounts and domains, aligning multiple apps associated with business operations (Calendly, Wave, Slack, Zendesk etc.), and mobile/laptop data flow, optimizing cybersecurity measures, resolving data duplication issues, and improving overall system efficiencies. The aim is to create a more efficient, secure, and well-organized IT infrastructure that supports the coaching firm's operations across multiple organizations. WHAT TASKS WILL LEARNERS NEED TO COMPLETE TO ACHIEVE THE PROJECT GOAL? 1. Migration from MS365 to Google Workspace: Students can help plan and execute the migration process from Microsoft 365 to Google Workspace. This involves transferring emails, files, and other data while ensuring a smooth transition without significant disruptions to the coaching firm's operations. (includes mobile/laptop cloud and hardware data storage) 2.Email and Account Management: They can assist in aligning multiple emails, domains, account-related emails, and apps, and possibly consolidating or organizing them for better efficiency and clarity. Reducing redundancy to maximize efficient workflow is key. 3. Cybersecurity Assessment: Students can evaluate the necessity of security software like Norton, assess the existing security measures, and recommend suitable cybersecurity solutions to protect the coaching firm's digital ecosystem. 4, Data Cleanup and Organization: Addressing duplication issues in cloud storage, hard drives, and other data repositories. They can help identify and resolve duplicate data to streamline and organize the digital infrastructure effectively. 5.Efficiency Improvement: Analyzing the workflows and processes across multiple organizations the coach works with, the students can suggest and implement strategies to enhance system efficiencies, possibly leveraging tools or technologies for improved collaboration and productivity. 6. Training and Documentation: Provide training to the owner on the newly implemented Google Workspace, cybersecurity best practices, and efficient data management techniques. Additionally, creating documentation or guides for future reference. BEing U Coaching Digital Eco-System Transition from MS365 To Google BVC Capstone Project - January 2024 -Group Part 1 of System: Hardware, Software & Security Go to Page 3 Security Best practice for Hardware Software storage and Biz names included: Data/Cell back-up. Back up Anatomy of Trust, provider - on Norton currently Humanurture-need and MyBook. to be retired and Telus closed. Moving Assess Particularly important - financial Tfoundation over to Lenova Cloud v. data storage. pounds after it is Hardrive - disengaged from BU Laptop not sure Security - over all a mix of things. MS & Norton on laptop, Personal email - Social media footprint Samsung Phone - default, mmpayette2@gmail is Galaxy S23 password save on is very large. Profiles connected with biz Google and MS - not on many sites/apps banking, FB, Insta,LI Storage Ultra (New) very clear, document built over time. needs etc, OneNote, considerations access and Note 9 MS 365 - sharing end dates not cleaning. eg LeggUp. Skype-other apps with both MS 365 & (old - need for basic & set often Coaching.com from past. need WhatsNext etc.-coach Google personal+biz transfer?) review to ensure standard mktg sites security accounts allows for a biz lot of storage. needs assessment. Reduce External Camera, outside vendor links duplication of files External hub drives to does, google, ms - (due to not enough btw cloud/hardwr clean up and clear ports on laptop], processes Microsoft mouse, documentation snowball microphone and Google other microphones Workspaces Storage: MS 365 Biz storage - cloud One Book Google beingu, Brother tfoundation storage for back Printer and for biz standard, other use others wifi gmail storage, Mybook harddrive for storage, Samsung phone. Lenova harddrBEing U Coaching Digital Eco-System Transition from MS365 To Google BVC Capstone Project - January 2024 -Group Part 1 of System: Hardware, Software & Security Go to Page 4 System . Storage Storage Windows-SSD (C:) - 952 GB considerations access with both MS 365 & Google personal+biz accounts allows for a lot of storage. needs assessment. Reduce You've got 15 GE of storage duplication of files btw cloud/hardwr Q. Search for users, groups or settings Workspace storage 9.38 GB of shared 60 GB used O My Book Google Dave . Boogie Photos . Orreal Need more storage space tbd Q. Search for users, groups or settings Storage Workspace storage 2.89 GB of shared 90 Of) used Need mars storageBEing U Coaching Digital Eco-System Transition from MS365 To Google BVC Capstone Project - January 2024 -Group Part 1 of System: Hardware, Software & Security Accounts Web Domain - MS Windows Business Google SAAS & HostPapa-Tfdtn & 71 & NameCheap Or Personal Vigilante? is BEing Apps U. Video/Pictures - 365 Accounts Loom, Google Photo-MyDrive, MS Critical Data Apps: - Business Files-OneDrive Critical Data Apps - Calendar, Jamboard, & OneNote - Gmails - several Intellectual accounts with 3 Personal property, business Workspaces, Drive, BEing U Business Critical Data Apps: operations, course Meet, Docs, Sheets, Apps: Acct: Wave / materials dev't and Chat, forms, Outlook email-Key classroom, keep, Google Online Scheduling: Paypal for Velvet data, OneDrive-key storage. some Calendly / Website+: data duplicated photos, - most apps!:-) Invoicing and bkmrks in Edge Chrome vigilante data, Word, Excel, saved and Suite-WordPress, payment, Stripe on some Pwrent bookmarked WooCommerce website for Drive/Docs/Sheets/wo information community and rkspace - collaborate BuddyBoss, and Sensei LMS, Skype courses through with outside parties woo commerce MS365 - NOT using / often. Current . NOT preferred Pounds, OneNote - calendar although NewfieldNetwork, mmpayette2@gmail.c still linked,(needs Bonnie, Paulina, Social Media/Mktg: om/martina-payette re-direct), Teams Personal Family, Facebook&Linkedin&l Mural - [or prefer zoom or Meagan? instagram personal & Not used martina]@beingucoac GMeet), Biz, Twitter, Recently Eventbrite, added Koho as hing.com, Excha/Shrpt? MS often but martina.payette@tfou banking app Edge Coaching.Com, have files ndation.net Google Analytics - Alignable, LeggUp, integration/CRITICAL some web services Noomii, Bark, NN/ICF have external vendors Directories access as well as documents/MS/GOOG LE - outside contractor - need to Apps previously Mktg/Sales Apps - used may bring Streak in Gmail for address security here Contracting Apps: back - zoom, funnel management too VelvetJobs-Zendesk, Mailchimp or related & FlowChat for Pounds,NN/Colab-Slac one, Eventbrite prospecting and k, BVC: Riipen, Teams, funnel management Zoom, Pounds: Millinote, - not well used yet Velvet-Skype but will be CRITICALAccounts: Google - BeingU - 7.80/month/user - 1 users (1 user recently deleted) martina@beingucoaching.com (forwards martina.payette@beingucoaching.com (to Outlook) Google Workspace Business Starter, Professional email and core collaboration tools, such as business editions of Gmail, Drive, Calendar, and Meet video conferencing. Includes up to 30 GB pooled storage for each user, video meetings for up to 100 participants, and administrative controls for user access, service policies, and mobile devices. 21.95 GB of shared 30 GB (73%) used need to update payment method Address updated Google - TFoundation - 9.36/month/user (2024 price) 2 users (deleted admin recently) - martina.payette@tfoundation.net & Gerry. Trentham@tfoundation.net Google Workspace Business Starter Professional email and core collaboration tools, such as business editions of Gmail, Drive, Calendar, and Meet video conferencing. Includes up to 30 GB pooled storage for each user, video meetings for up to 100 participants, and administrative controls for user access, service policies, and mobile devices 2.89 GB of shared 60 GB used Address updated mmpayette2@gmail.com - Personal careercentre4u@gmail.com - subscriptions maining martina.payette@humanurturecoaching.com? - (old company domain name) humanurturecoaching@gmail.com (old company gmail) mm.beingucoaching@gmail.com (base of martina@beingucoaching) anatomyoftrust@gmail.com (old company name) martina.payette@poundspersquareinch.net (new addition for Contract work)- may be set up in correctly