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COURSE PROJECT 1 INSTRUCTIONS You have just been contracted as a budget consultant by LBJ Company, a distributor of bracelets to various retail outlets across the country. The company has done very little in the way of budgeting and at certain times of the year has experienced a shortage of cash. You have decided to prepare a cash budget for the upcoming fourth quarter in order to show management the benefits that can be gained from proper cash planning. You have worked with accounting and other areas to gather the information assembled below. The company sells many styles of bracelets, but all are sold for the same $10 price. Actual sales of bracelets for the last three months and budgeted sales for the next six months follow: July (actual) 20,000 August (actual) 26,000 September (actual) 40,000 October (budget) 70,000 November (budget) 110,000 December (budget) 60,000 January (budget) 30,000 February (budget) 28,000 March (budget) 25,000 The concentration of sales in the fourth quarter is due to the Christmas holiday. Sufficient inventory should be on hand at the end of each month to supply 40% of the bracelets sold in the following month. Suppliers are paid $4 for each bracelet. Fifty-percent of a month's purchases is paid for in the month of purchase; the other 50% is paid for in the following month. All sales are on credit with no discounts. The company has found, however, that only 20% of a month's sales are collected in the month of sale. An additional 70% is collected in the following month, and the remaining 10% is collected in the second month following sale. Bad debts have been negligible. Monthly operating expenses for the company are given below: Variable expenses: Sales commissions 4% of sales Fixed expenses: Advertising $220,000 Rent $20,000 Salaries $110,000 Utilities $10,000 Insurance $5,000 Depreciation $18,000 Insurance is paid on an annual basis, in January of each year. The company plans to purchase $22,000 in new equipment during October and $50,000 in new equipment during November; both purchases will be for cash. The company declares dividends of $20,000 each quarter, payable in the first month of the following quarter. Other relevant data is given below: Cash balance as of September 30 $74,000 Inventory balance as of September 30 $112,000 Merchandise purchases for September $200,000 The company maintains a minimum cash balance of at least $50,000 at the end of each month. All borrowing is done at the beginning of a month; any repayments are made at the end of a month. The company has an agreement with a bank that allows the company to borrow the exact amount needed at the beginning of each month. The interest rate on these loans is 1% per month and for simplicity we will assume that interest is not compounded. At the end of the quarter, the company will pay the bank all of the accrued interest on the loan and as much of the loan as possible while still retaining at least $50,000 in cash. Required: Prepare a cash budget for the three-month period ending December 31. Include the following detailed budgets: 1. a. A sales budget, by month and in total. b. A schedule of expected cash collections from sales, by month and in total. c. A merchandise purchases budget in units and in dollars. Show the budget by month and in total. d. A schedule of expected cash disbursements for merchandise purchases, by month and in total. 2. A cash budget. Show the budget by month and in total. Determine any borrowing that would be needed to maintain the minimum cash balance of $50,000.

SALES BUDGET:
			October	November	December	Quarter
Budgeted unit sales
Selling price per unit
Total sales

SCHEDULE OF EXPECTED CASH COLLECTIONS:

October

November

December

Quarter

August sales

September sales

October sales

November sales

December sales

Total cash collections

MERCHANDISE PURCHASES BUDGET:

October

November

December

Quarter

Budgeted unit sales

Add desired ending inventory

Total needs

Less beginning inventory

Required purchases

Cost of purchases @ $4 per unit

BUDGETED CASH DISBURSEMENTS FOR MERCHANDISE PURCHASES:

October

November

December

Quarter

September purchases

October purchases

November purchases

December purchases

Total cash payments

LBJ COMPANY
CASH BUDGET
FOR THE 3 MONTHS ENDING DECEMBER 31
			October	November	December	Quarter
Cash balance			74,000	50,000	50,000	174,000
Add collections from customers			446,000	750,000	960,000	2,156,000
Total cash available			520,000	800,000	1,010,000	2,330,000
Less disbursements
Merchandise purchases
Advertising
Rent
Salaries
Commissions
Utilities
Equipment purchases
Dividends paid
Total disbursements
Excess (deficiency) of receipts
over disbursements
Financing:
Borrowings
Repayments
Interest
Total financing
Cash balance, ending