Prepare a flowchart for Scenario 1 and Scenario 2. You must use Microsoft Visio or some other documentation software such as SmartDraw or Lucidchart to create your flowcharts.

Clerk #1 in the payroll department of the Rock Chalk Company receives weekly paper timecards from the employees in the various departments of the organization. The clerk enters the information from the timecards into the payroll system and then files the paper timecards alphabetically by last name. The system calculates the weekly payroll information and updates the payroll master file. The system also prepares and prints the payroll checks. The payroll supervisor reviews and initials each check, and then the CFO reviews and signs each check. Clerk #2 in the payroll department then distributes the paychecks to the various employees.

Scenario 2 The Jayhawk Company collects customer payments in the form of cash at the point of sale or account payments (i.e. checks) received in the mail. At the end of each day, the treasurer endorses all of the checks and prepares a deposit slip for the checks and the cash. The treasurer transfers the cash, checks, and deposit slip to the cashier, and the cashier then takes the cash, checks, and deposit slip to the bank. When checks arrive in the mail, a remittance slip is included with the payment from the customer. The remittance slips are first received by the treasurer (with the checks), but the remittance slips are immediately sent to the accounts receivable department. The data from each remittance slip is entered into the system by an accounts receivable clerk in order to update the accounts receivable master file. The paper remittance slips are filed by date by the clerk. Every week, a cash receipts report and an aged trial balance report are generated by the system from the data in the accounts receivable master file. The cash receipts report is sent electronically by the system to the CFO of the company. The aged trial balance report is sent electronically by the system to the manager of the credit and collections department.

FLOWCHART SHOULD BE DRAWN IN:

1. Document Symbol: a document or report. The document may be prepared by hand or with the use of a computer.

2. Stacked Document Symbol: multiple copies of the same document.

3. Computer Process Symbol: a process performed by a computer system. Results in the modification of data and/or information.

4. Manual Process Symbol: a processing operation performed manually.

5. Keying Symbol: data entry using a computer terminal or personal computer.

6. Manual File Symbol: file of documents manually filed and retrieved.

7. Computer Storage Symbol: data stored in a computer file or database.

8. Document or Processing Flow Symbol: direction of document or processing flow.

9. Decision Symbol: a decision-making step. Must branch to alternative paths.

10. On-Page Connector Symbol: connects the process flow on the same page.

11. Off-Page Connector Symbol: an entry form, or an exit to, another page.

12. Terminal Symbol: a beginning, end, or interruption in a process. Also shows internal and external parties.