Procedure to conduct performance review The employee's performance will be monitored and evaluated regularly throughout the year. The performance review encompasses three elements: an annual formal review discussion a sixmonth follow-up discussion continuous monitoring of the employee's performance. 1. Annual discussion The annual discussion is a key step in the performance review process. Essentially, this step involves compiling all the information collected and assessed throughout the year relating to the employee's performance. The key elements of the annual discussion are to: reflect on performance during the year clarify key responsibilities of the role and review the job description discuss successes as well as areas for improvement set agreed targets and performance standards for the next six months agree on key areas of development for effective performance in the role. 2. Documentation The performance review documentation provides an important guide to record the standards expected of an individual, their targets (according to the job role) and individual development plans. It is important to use the correct forms to maintain the integrity of the information, and to help the manager and employee ensure the review is completed correctly. 3. Timing Employee performance is to