PROGRAMME MANAGEMENT

PLEASE READ THROUGH THE QUESTION, RESEARCH AND ANSWER ACCURATELY

Question 3 (200 WORDS)

Consider the team structure and the management arrangements of the operational plan in the context of the activities in Output 2 and how those activities are scheduled in the Gantt chart. Identify areas for improvement in the outlined team structure, and explain why the identified elements are problematic.

PLEASE FIND THE ATTACHMENT BELOW:

o of Copy & % ", Ky, Extract from the operational plan for an organisation leading an evaluation in Africa 1. Background This case shows an extract from an existing operational plan. The programme focuses on improving government's ability to use monitoring and evaluating (M&E) tools more effectively. This extract focuses primarily on Output 2, but carefully consider all elements of this operational plan. 2. Unit outputs, outcomes, and impacts As one of the main implementation programmes of the department, a Logframe has been developed. Part of the Logframe is displayed here showing the annual indicators and targets of the outputs. Please note that the MoV and Assumptions form part of the Logframe, but need not be completed for the purpose of this activity. Table 1: Extract from a Logframe. Impact Improved performance and accountability of government programmes and policies as a result of Tel: +27 21 447 7565 | Fax: +27 21 447 8344 ' i Website: www.getsmarter.com | Email: info@getsmarter.com IN COLLABORATION WITH getsmarter Page 2 of 9 R Ysonpuort\" evaluation Outcomes Evaluation evidence informs changes to government interventions Outputs 1. Evaluation guidelines and templates developed Number of guidelines produced and approved by the Director General and put on the organisation's website Five new guidelines produced and placed on the website by the end of the financial year 2. Stakeholders benefit from capacity building activities 3. Evaluations designed, implemented Number of government staff trained Number of evaluation 300 government staff members completing at least 1 course by the end of the financial year 10 evaluation reports approved by March Tel: +27 21 447 7565 | Fax: +27 21 447 8344 Website: www.getsmarter.com | Email: info@getsmarter.com Page 30of9 g 2 % 4 & 2 o \"oap . 08o% Yirsoapunid e Developing evaluation teams, including an evaluation manager and evaluation officer. Operation of Evaluation Technical Committee (ETC) This is a key structure in supporting the evaluation system and ensuring it has a cross-government approach and that there is wide ownership of the evaluation system. The members include national ministries and regional governments. The ETC met four times during the calendar year 2019. It is likely to meet four times during 2020/2021. 6. The budget As salaries are covered in the ministry's general budget, the table below shows part of the goods and services budget for 2020/21 (in USS). Table 4: Extract from a programme budget. Output 2: Learning sharing and advocacy 2.1 Embedding competences in the system Workshops around standards and competences 2.3 Support development of courses No new courses will be developed this year. Tel: +27 21 447 7565 | Fax: +27 21 447 8344 Website: www.getsmarter.com | Email: info@getsmarter.com IN COLLABORATION WITH getsmarter Page 8 of 9 R Ysonpuort\" 2.4 Support capacity development activities ' Course 1 National training for evaluations in 2020/2021 plan 20,000 ' Course 2 National training for evaluations in 2020/2021 plan 20,000 Management Developing a National Evaluation Agenda (printing) 2,000 In addition to the government budget, donor funds will be supporting evaluations for a projected $250,000. Tel: +27 21 447 7565 | Fax: +27 21 447 8344 Website: www.getsmarter.com | Email: info@getsmarter.com