Project Breakdown For this week, create a Work Breakdown Structure for your project. You may create it as a visual representation as an Excel file or as an outline. You may wish to search for other examples of WBS - there are many many many examples on the web.

Please find the details of the project in the attached images.

Project Title: Harmony Festival - A Multicultural Celebration UNT Give Back Event 2024 Project Overview and Description: For this project, we are collaborating with the College of Information at the University of North Texas to give back to the Harmony Festival as our esteemed client. Their directive is to orchestrate an event targeting the underprivileged attendees, centered around the theme of altruism with a primary focus on extending support to the underprivileged, diverse community. This outreach extends beyond the student demographic to encompass all attendees of the event. The Harmony Festival is a vibrant, multicultural event designed to celebrate diversity and foster community unity. The primary goal is to create an inclusive space where people from various backgrounds can come together to share their unique cultures, traditions, and artistic expressions. The event aims to promote understanding, respect, and collaboration among different communities. Given the altruistic nature of the event, meticulous planning is imperative to secure a diverse range of resources and supplies tailored to meet the standards outlined by our clients. Close collaboration with the client will be maintained to address any specific requests they may have regarding event supplies. Simultaneously, we will conduct thorough research to identify necessities for underprivileged attendees, ensuring that our choices align with public preferences. The client has allocated a budget ranging from $15,000 to $30,000, necessitating a strategic allocation to cover wvarious event-related expenses. Considerations include advertising costs, potential staff remuneration (or recruitment of volunteers), equipment rental, the prospect of catering services or engaging food trucks, entertainment arrangements, and miscellaneous expenditures. The availability of sponsers is an additional factor, intending to secure between twenty to fifty sponsors to potentially offset various costs, allowing a greater portion of the budget to be allocated to event activities. A key decision involves the acquisition of resources and supplies, with two viable options: soliciting donations from sponsors or purchasing items directly from the allocated budget. A balanced approach will be adopted to ensure fiscal responsibility while meeting the event's objectives. Host of the Event: The Harmony Foundation, a non-profit organization dedicated to promoting cultural diversity and social harmony, will host the event. The Foundation has a track record of successful community events and is committed to creating memorable experiences that leave a lasting impact. Project Scope: Who? Primary Client: The primary client for the Give Back event is the University of North Texas College of Information, more specifically the Information Science department. The entity we are working with is UNTCOI, they will have some form of responsibility for overseeing the event that we are planning for them, to ensure that it aligns with the department's mission, values, and objectives. Secondary Clients: Harmony Foundation - A non-profit organization dedicated to promoting cultural diversity and social harmony. What? The scope is designed to manage and control the potential scope creep. The key components of the project are: * Event Planning and Collaboration: We have to engage in comprehensive event planning, consider any logistics, and permits, and coordinate activities. We must secure the venue, which could be within Denton or on the UNT campus. We have to collaborate with the Harmony Foundation and various stakeholders to define the festival's theme, goals, and activities. * Resource Procurement: We have to source and secure necessary resources and supplies that will be given out during the event, this can include food, clothes, and other essential items for underprivileged attendees. It could be beneficial to establish partnerships with local vendors. Selection, coordination, and management of vendors offering diverse food, crafts, and cultural merchandise. * Budget Management: We need to develop a detailed budget that aligns with the project schedule and scope, ranging between $15,000 to $30,000. We need to identify the costs for staff, time, equipment, materials, travel, parking, and any other expenses. Planning and coordinating logistics, including wvenue setup, signage, and transportation arrangements. Sponsorship Engagement: We seek a minimum of 20 and a maximum of 50 sponsors for this event. We will be accepting sponsorships in the form of monetary or material donations. * Event Promotion: We will be developing and implementing a promotional strategy to ensure the event is open to anyone interested. We can use various channels such as social media to promote this event. We need to develop a comprehensive marketing strategy to promote the event and attract a diverse audience. * Attendance Management: We are planning for a diverse audience, to ensure that the event is accessible and inclusive for underprivileged attendees. It would be ideal to implement registration or check-in procedures to manage the attendees. Curating a diverse lineup of performers, artists, and speakers to showcase the rich cultural tapestry of the community. * Volunteer Recruitment: It would be beneficial to recruit volunteers to assist in the various aspects of the event. We can conduct fraining sessions to ensure the preparedness of the volunteers if needed. We will also implement community outreach initiatives to involve residents and organizations in the festival. * Documentation and Reporting of the event: We develop a comprehensive project management plan that includes a breakdown of the event and its phases. Create a budget narrative that will provide transparency and clarity of the financial allocations. Generate reports to evaluate the process of the event and its success. When? We will have to deliver six different parts of this project through the span of this course. The first one is the project scope, which is the overall summary of the mock event that we have to plan, which is due 2/2/2024. The second part of the project is the project breakdown, in this section we have to create a Work Breakdown Structure, in which we need to break down the plan to how we are organizing our mock event, this is due 2/26/2024. The third part of the project is the project schedule, in this section, we are to create a schedule for the project, which is due on 3/8/2024. The fourth part of the project is the project budget in which we create a budget breakdown of the expenses for the event, this would be due on 4/5/2024. The fifth part would be project closure, in this section, we have to come to an overall consensus on the project and make sure all the parts are completed, this is due on 4/19/2024. The last step of the project is the final project, in which we showcase a project plan, this is due on 5/3/2024. Timeline of the mock event: [nitial Scope Definition: February 2, 2024 + Project Kick-off: March 1, 2024 Vendor Selection and Coordination: April 15, 2024 Artistic Program Finalization: May 15, 2024 o Logistics Planning and Infrastructure Setup: June 1, 2024 o Promotion and Marketing Campaign: July 1, 2024, to August 31, 2024 Community Engagement Initiatives: September 1, 2024, to October 31, 2024 + Harmony Festival Event: November 15, 2024 + Post-Event Evaluation and Reporting: December 1, 2024 Where? The location for this mock event would be on UNT's campus. It is the best location since it will show direct support and involvement from the UNTCOI, creating the best atmosphere for a giving-back event. The festival will take place in the heart of the university, utilizing a central location like the union square. Additionally, satellite events may be organized in different neighborhoods to enhance community engagement. How? The steps to getting this project completed start with initiation. We have to define the project scope, objectives, and goals that will align with UNT Information Science's mission and values. Then assemble the team and set defined roles and responsibilities. Confirm the event's feasibility and obtain initial approvals. Then we need to start planning. We need to develop a detailed project management plan, detailing all the parts of how the event will be organized as well as how the team will be planning to assign roles. We will have to identify and engage stakeholders to ensure clear communication channels. It's important to have good communication with our clients so that we have a mutual understanding of what is expected out of this event. We need to establish the administration of resources, and how we will allocate materials. We will determine specific dates for the event within the 2024 calendar year. We have to develop partnerships with local vendors and organizations for resource procurement. Then create a clear distinction between what is being paid by the budget provided by the client, and what is going to be provided by donations. We need to explore and select the appropriate venue within the UNT campus. In the case of needing special permission, we need to consider permits, and layout details to ensure event flow. To minimize expenses we can launch volunteer recruitment efforts, and emphasize the importance of community service, given that this event is about giving back. We can get student involvement by asking the student body to volunteer. To get the most engagement with the event, we need to develop a plan of promotional activities. We need to create engaging content that highlights the event's purpose and expresses how impactful this event will be. We need to regularly monitor the project progress against the established plan, and address any issues that may arise, and make adjustments as necessary. Methodology: Event Management Process Reasoning: The Event Management Process is chosen for its systematic approach fto planning, executing, and evaluating events. This methodology ensures a well-organized and coordinated effort, delivering a memorable experience for attendees while meeting the goals of the Harmony Festival. Steps, Procedures, and Processes: Project Initiation: Define the festival's theme, objectives, and target audience in collaboration with the Harmony Foundation. Planning and Coordination: Develop a detailed project plan outlining tasks, responsibilities, and timelines for all aspects of the event. Vendor Selection and Coordination: Identify and engage vendors aligned with the festival's theme, ensuring diversity in offerings. Artistic Program Development: Curate a dynamic lineup of performers, artists, and speakers representing various cultures. Logistics and Infrastructure: Plan and coordinate the logistical aspects of the event, including venue setup, transportation, and security. Promotion and Marketing: Execute a comprehensive marketing campaign using traditional and digital channels to maximize reach. Community Engagement: Implement outreach initiatives, workshops, and coellaborative projects to involve the local community. Event Execution: Oversee the seamless execution of the Harmony Festival, ensuring a positive experience for attendees. Post-Event Evaluation: Conduct a thorough evaluation of the event's success, gather feedback, and prepare a detailed report for the Harmony Foundation. This comprehensive project plan, utilizing the Event Management Process, is tailored to meet the unique needs of the Harmony Festival with the engagement of the UNT College of Information, showcasing our understanding of the deliverables, overall project cost, organizational dynamics, and the imperative need for fostering cultural diversity and social harmony within the community