PROJECT CHARTER Sponsor: Practical Action Project Title: IntensCare Product Development Project Prepared By: Monica Chitrakar Date: 20 May 2025 Problem/Opportunity Statement The IntensCare Product Development Project aims to develop and launch a new intensive care monitoring system, addressing the growing need for advanced patient monitoring solutions in hospitals. Key Deliverables: Detailed product specifications document User acceptance testing report Final product design documentation Key Functional Requirements Patients' data monitoring System for critical condition alerts Integration with existing hospital information systems BENEFIT KPIs Improved patient monitoring accuracy Decrease in monitoring errors by 20% within the 1st year of product launch Increased market share in intensive care units (ICUs) Capture 15% of the ICU monitoring market within 2 years post launch Strategic Alignment The project aligns with Practical Action's mission to develop innovative solutions that improve healthcare delivery in disadvantaged communities. Approximate Cost To be determined based on detailed budget planning Approximate Timeframe Project duration of 1.5 years, starting from 1 June 2024 to 30 November 2025 Key Risks Budget constraints Challenges related to outdated systems APPROVAL Yes/ No Authority:______________________________ Date:____________ Sponsor REQUIREMENTS TRACEABILITY MATRIX Non-Functional Requirements Deliverable component 1. Adaptable - To ensure the product is designed to be scalable Final product design documentation 2. User convenience - To document the usability testing results User acceptance testing report 3. Reliability - To ensure reliability requirements are documented and met Detailed product specifications document PROJECT WBS # WBS - ELEMENT Project Initiation 1.1 Scope and objectives: Develop and launch a new intensive care monitoring system Improve patient monitoring accuracy, integrate with existing hospital systems, capture 15% market share in ICU monitoring 1.2 Identify stakeholders Internal stakeholders: Project manager, project team, executive team External stakeholders: Hospitals, medical professionals, patients, regulatory bodies 1.3 Develop project charter Purpose: Authorize the project, define its objectives, and secure necessary resources - Content: Scope, objectives, deliverables, constraints, assumptions, and high-level requirements 1.4 Obtain project approval Approving authority: Practical Action Sponsor - Date: 25 May 2024 Project Planning 2.1 Develop project management plan Scope management, schedule, cost quality, resource, communications, risk, procurement management 2.2 Project schedule Timeline from 1 June 2024 to 30 November 2025 detailing project activities, milestones, and deliverables 2.3 Risk management plan Risk identification and assessment. Response planning and monitoring Budget constraints and other technical challenges 2.4 Establish communication plan Ensure timely and appropriate flow of project information Stakeholder communication requirements and methods Project Execution 3.1 Project resources Coordinate project resources (project team members, equipment, materials) Implement quality assurance processes 3.2 Schedule project tasks Regulatory approval Integration testing 3.3 Kick-off meeting Clarify roles Develop project activities Project monitoring and control 4.1 Monitor project progress Track progress of project Budget management Review progress and report to stakeholders Project closure 5.1 Project closure activities Verify project objectives are met Documentation Lesson learned Organize and document project records for future 4. Describe a possible scope change requested by the sponsor. Fully evaluate the requested change using a scope change template (Students must source or create their own template). Produce and explain revised sections of WBS, assuming that the change is accepted (10 marks).