Project Communication Matrix Project Name/Number: Team Members: Stakeholder: Name and Title Learn From Share With LTU Board of Directers(including LTU President) University needs and strategic outlook, Definition of Success LTU Board of Directers will share thier clinic succeed and progress with the public. LTU Finance Budget Management LTU finance department will share the needs of the money during the project, or what left of the budget after finishing the project with the project finance manager. Functional Manager Project Functions, Definition of Success Functional Manager will share the succeed of project functions with other managers. Project Manager planning, execution. Progect manager should share progress and needs with the board of directors to find a way to solve issues, and share successed with all department. Project Core Team actual operation They have to share their knownalge with the manager to apply successful and useful strategies. Students,Faculty and Staff(customers) Needs Patient studesnts will share reflections their experiences with their family, friends, and classmates. Ops Management Office Operation Operation Management Office will share the progress of the project with LTU managers and with nearby clinics. Also, they will share their needs with the appropriate department, for example if their need was financial they are going to share the need with the financial department at LTU. HR Management Office Hiring, training, HR Management HR managment office required to share daily guidlines with project manager to emphasize that thses guidlines are good to follow. Safety Medical, and hygiene awareness Saftey members need to share plans and need with security department to get some saftey guidlines. LTU Legal consultants Legal Documents, Awareness. The LTU legal consultants may share the progress with higher position to get a good reputation. Nearby Clinics Clinic Operation We can discuse our plan and need with nearby clinic to provide or get service or advice. For more information refer to Chapter 5 in the "Contemporary PM" by Kloppenborg. The matrix the lists project the following Whodoes teaminformation: need to learn from? Whatdoes the project team need to learn from this stakeholder? Whodoes the project team need to share the information with? Whatdoes this stakeholder need to know? Whendo they need to know it? Whatis the most effective communications method for this stakeholder to understand? Whoon the project team is responsible for this communication? (the owner) This matrix and the stakeholder register have some common information, obviously. Timing Method Owner Monthly and as needed Interview the Board of Directers to explain a situation, a problem, or to get approval for doing a particular task. Project Manager At start and Weekly E-mails would be a good method to communicate and to get an update or some information about the budget. Also, meetings would help if there is a significant financial issue or change in the budget plan. Functional Manager Almost Daily Meetings to explain what the project function is, and exchange e-mails for any update or change if nessesory. Project Core Team At start and Weekly E-mails, phone calls, and interview. E-mails is a professional way to update the manager and to ask for something. Phone calls are a convenient way to exchange information. The interview might be necessary sometimes to discuss some issue and to explain things to the manager. ALmost Daily Meetings. This helps to prepare agenda, create shortrun objectives, and evaluate performace. Team Leader Monthly and as needed E-mails, phone calls, or text messages would be useful methods to communicate with patients to remind them of their appointments or to get some feedbacks to keep improving clinic performance. Project Core Team and Site Coordinators At start and Weekly E-mails or meetings. E-mail is a useful method to exchange information and update the other party. Meetings might be necessary sometimes to discuss some changes or serious issues. Functional Manager At start, Quarterly and as needed Interview. It would be easy to evaluate the tasks, provide opportunities, and solve issues. Functional Manager Quarterly, at end and as needed Meetings and e-mails. By meeting, security staff can involve more concepts and exchange ideas about how to increase safety. E- mail is a quick way to spread safety rules and send notifications to alarm for any issues. Functional Manager Weekly and as needed Meeting. This way is an opend commuication which let members to express their planning to follow the correct legal path. Functional Manager Project Manager No Information is Shared Interview. This way encourages to provide support and advice between clinics. Also, interviewing other physicians and nurses will help in exchanging expertise and knowledge. No person is resposible for communication