Project Communication Plan Communication is simply the act of transferring information from one place, person or group to another. To complete this project successfully; knowledge, experience, information, and reports will have to be made known to everyone that is involved in the performance of this project. Thus an effective communication system is to be implemented, which will allow a free flow of work and a good tool for the project manager to use to keep track of the project's progress. Which helps to show the communication plan of what, why, who, when, and how. What: Gathering information for development. Why: the purpose of the information, decide the exchange governor inform. Who: recording communication responsibilities. When: timing or periodicity of the information. How: communication distributing and reporting of the action preferences Communication Plan Communication Who/Target Why/Purpose When/Frequency How/Type/Method(s ) Start Up Meeting All stakeholder Prepare information for the implementation of the Plan Before the start of the Project Date Meeting Communication Who/Target Why/Purpose When/Frequenc y How/Type/Method(s ) Distribute Project implementation Plan All stakeholder Allocate Plan to stakeholders to alert them of Project scope. Before Project Start Date PDF/ Emails and information on project website Project Go Ahead All stakeholder Communicate plans and the different roles/responsibilities. Encourage communicatio n among stakeholders. At or near Project Start Date Meeting and issue temples of the project plan. Daily progress reports Head of UTECH operation management and facilities and project management, head of engineering department Communicate daily report so as to monitor the progress of the project. Daily PDF/ Email Status Reports All stakeholders and Project Office Update stakeholders on progress of the project. Weekly MS-word/ email an meeting once per week Team Meetings Entire Project Team. Individual meetings for sub-teams, technical team, and Functional teams as appropriate. To review detailed plans (tasks, assignments, and action items). Weekly for project team. Weekly or biweekly for subteams as appropriate. Meeting reviewing Detailed Plan Communication Who/Target Why/Purpose When/Frequenc y How/Type/Method(s ) Project plan status and change Project manager, project team and contractor To discuss changes in project and review daily progress report and create status reports of the project Weekly or biweekly this may vary as a need to basis PDF,MS-word/Email Sponsor Meeting Sponsor(s) and Project Manager ( UTECH,G OV of Jamaica Update Sponsors(s) on status and discuss critical issues. Seek approval for changes to project plan if necessary. Weekly, biweekly and daily if needed when issues cannot be resolved or changes need to be made to Project Plan. Meeting and handing out of templates reflecting updates and possible changes PO Audit/Review Project Office, Project Manager, select stakeholders Review status reports, issues, and risks. To identify and communicate potential risks and issues that may affect the schedule, budget, or deliverables. Every two weeks Meeting/Report Project Office will produce report using their template. Communication Who/Target Why/Purpose When/Frequenc y How/Type/Method(s ) Post Project Review Project Office, Project Manager, key stakeholders, and sponsor(s). Identify improvement plans, lessons learned, what worked and what could have gone better. Review accomplishme nts. End of Project or end of major phase Meeting/Report Project Office will produce report. Presentations to Special Interest Groups Project Managers Team), Utech Student Union, media houses and other interest groups. To update external groups, to promote communicatio n and create awareness of project interdependen cies. At project milestones so as to communicate with other interested parties of changes that will be introduced outside of the Project Team. Presentation/Demons tration Periodic Demonstration and Target Presentations Specific Focus Groups or End Users. Mainly Utech students and Staff To gain input from special groups and keep them abreast of the Project's status. Twice before the start of the project and during the project giving the target audience a firsthand feel of the product offering and benefits Presentation/ discussion and sampling Other... To be determined by the Project manager and Team General communicatio n As needed MS word, PDF, email, website home page announcements, etc Can you show me a project communication plan for building a community centre based on the information shared above from a different project plan.