Project Management Program Web site Design Note to students - This project is based on a real client need, but the details have been revised. The Lansdowne College portrayed in this project does not exist. Reach out to your instructor (also serving as your project sponsor) with any questions.

Bunker Hill College - Project Management Program Web site Lansdowne College was established in 1972 as an independent, liberal arts college with an undergraduate population of 3,500 students. Located in the North Carolina mountains, the College has maintained a strong reputation, is fiscally-sound (yes, even in Covid times), and has partnerships with local organizations that employ many of its students and graduates.

The College has recently started a new degree in project management, and it needs to provide information about the degree on its Web site. Currently, the information on the project management program is limited to what is provided in the program catalog. The College recognizes that there is a need to create information specifically designed to "tell the story" of the program through personal interviews with current students and alums.

This project is still in its early stages. It is an important project for the College as there is great interest in this kind of Web-based story-telling approach among other programs, including Lansdowne degrees in Communications, Analytics, and Applied Mathematics. Because of the visibility of this project, the College recognizes the need for effective planning.

As members of Project management team , you will provide consultive planning services - over the course of this semester as you create key components of the project plan - specifically, the project initiation package - for this project.

As for the scope of this project - the conceptual design of the web site needs to be approved and then detailed requirements collected for the site. The College has asked that focus groups be held with the project management program faculty, staff, students, and alums to involve them in developing these requirements. A Web design and development firm will need to be retained to complete the design and development work. In order to do this,a request for proposal (RFP) should be written, bids solicited, and a contract written for the design and development of the Web site. The project work also includes ongoing communication with Lansdowne College leaders and project management program faculty, staff, and students. The project manager will prepare progress reports at regular intervals, including, but not limited to progress on the selection of the Web design and development firm, selection of the firm, prototype review, etc.

The College has also asked for a launch party for the date when the Web site goes live. Once the Web site is complete, Lansdowne College leaders, in collaboration with leaders in the project management program, will review, provide feedback, and approve the site. Following approval, the site will be maintained by the Lansdowne College IT department.

A preliminary (very rough) draft Scope Document is provided below. Members of PJM 1100 should add additional insight to this document to best define the scope of the project as you complete the project initiation work. Get in touch with your instructor (/sponsor) with any additional questions.

Project Objective/ Success Criteria: To design, develop, and launch a new Web site for the Lansdowne College Project Management Program according to approved requirements. It is anticipated that project work will not begin until July 2022. No project work beyond planning can begin until since budget is not available until then. The project needs to be complete by December 2022 for a January 2023 launch.

7.0 Timeline Business Casel: Project Name: What is the high level timeline from this point forward? For instance, if the next step is to charter a project, how long until the results of the project are realized and the business problem is resolved? 1.0 Background & Business Problem 8.0 Recommendations and Next Steps This section should briefly describe how the current situation has been arrived at and, and it should briefly describe the business problem that the proposed project will address. This section should not describe how the problem will be addressed, but only This section summarizes the recommendation(s) of the person(s) responsible for preparing the business case. How do you what the problem is. recommend that the organization proceed based on your analysis? As for next steps, should the project be chartered, or should different outcome result from the analysis? 2.0 Strategic Case METRICS AND PROCEDURES TO MEASURE BENEFITS All projects should support the organization's strategy and strategic plans in order to add value and maintain executive and organizational support. This section provides an overview of the organizational strategic plans that are related to the project. This section describes the key metrics that will be collected, and the processes that will be used to measure the program Essentially, where does this project fit in helping the organizational achieve its goals? This section should also list the business project benefits. Metrics may be direct or indirect and measure that shows the benefit has been realized. goals and objectives which are supported by the project and how the project will address them Benefit Benefit Metric Procedure to measure benefit Number 3.0 Project Overview This section describes high-level information about the project to include a description (high level scope), assumptions, and constraints. 4.0 Expected Benefits This section should describe the anticipated outcome if the proposed project or initiative is implemented. It should include how the project will benefit the business and describe what the end state of the project should be. 5.0 Financial Considerations Many consider this one of the most important parts of a business case as it is often the costs or savings a project yields which win final approval to go forward. It is important to quantify the financial benefits of the project as much as possible in the business case. This is usually done in the form of a cost benefit analysis. The purpose of this is to illustrate the costs of the project and compare them with the benefits and savings to determine if the project is worth pursuing. 6.0 Risks What the risks that you anticipate based on your analysis of the proposed solutions (Le. project)? These are not the specific risks associated with your project's performance, such as the project being delivered late, but are risks associated with whether or not the proposed solution will actually address the business problem you have identified above