Project Overview

The Algonquin College e-Bike_ACV2 project aims to build a functional prototype e-bike with a location tracker and remote locking capability. The e-bike will be designed for use in the city of Ottawa, Canada, and will be equipped with GPS tracking technology to allow users to locate their bikes easily. The remote locking feature will allow users to lock and unlock their bikes using a mobile app, ensuring the safety and security of the bike. Our goal is to create a functional and reliable prototype that can be used in all seasons and all terrains.

REQUIREMENT DESCRIPTION	SOURCE	CATEGORY	PRIORITY	BUSINESS OBJECTIVES
REGULATORY REQUIREMENTS FOR E-BIKE	Govt of Ontario	Regulatory		Complaint with legal requirements
Should have steering handlesbars	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should have working pedals	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should have an electric motor not exceeding 500 watts	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should not exceed the maximum speed of 32km/hr	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should have a permanent label from the manufacturer in both english and french stating that your e-bike conforms to the federal definition of a power assisted bicycle	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
e-bike must have headlights /side reflectors and bells	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should be always fitted with pedals that are always operable to propel the bicycle manually	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should have a minimum wheel diameter of 350 mm	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should have wheels that have a width of not less than 35 mm	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
should be a pedal-driven bicycle of conventional exposed fork-and-frame bicycle design and appearance that does not resemble a motor scooter or motorcycle and that	GOVT OF ONTARIO	REGULATORY	M	same as item 1.0
Business Requirements	Algonquin College	BUSINESS	M	CAPTURE E-BIKE MARKET SHARE
Should be compliant with Govt of Ontario regulations	Business	Regulatory	M	complaint with legal requirements
should not cost more than $2500 CAD for each unit	Business	Finance	M	staying ahead of the competition
Design should be easy to assemble at local assembly line with existing assembly line	Business	Ease of manufacturing	M	becoming and staying profitable
First prototype should be ready for evaluation on or before 31st of July 2023	Business	Time to market	M	increase market share/market dominance
The development charges should not exceed from $100,000 CAD including parts	Business	Finance	M	planning for growth
The project procurement budget for parts should not exceed $30,000 CAD	Business	Finance	M	establishing and sustaining productivity
REQUIREMENTS	Category	Priority	Business Objectives	STAKEHOLDER
Must have two separate breaks front and back	Safety	Must	Safety and reliable operation	Stakeholder 1
Must be able to track the location utilizing an App from my cell phone	Technology	Must	Convenience and security	Stakeholder 1
Must be able to lock and unlock my e-Bike utilizing an App from my cell phone	Technology	Must	Convenience and security	Stakeholder 1
Should be lighter for recreational riding on the streets and commuting	Weight/Performance	Should	Ease of use and versatility	Stakeholder 1
The minimum speed to engage battery assisted ride should be 6km/hr	Performance	Should	User-friendly and efficient riding experience	Stakeholder 2
Should have comfort and style	Comfort/style	Should	Comfortable and enjoyable riding experience	Stakeholder 2
Stylish and for a heavier ride,useful for riding on any surface including sand,soil,and light snow	Performance	Should	Versatility and durability	Stakeholder 2
Should be able to use on trails	Performance	Should	Versatility and off-road capability
Should be able to carry so much more, useful for deliveries or taking kids with you	Utility	Should	Practicality and versatility	Stakeholder 2
Should be a different style which offers lower back support from a seated position	Comfort/Style	Should	Ergonomics and comfortable riding position	Stakeholder 3
like a road bike but with additional comfort	Comfort/style	Should	Ergonomics and comfortable riding position	Stakeholder3
Should be extra light and great for saving space	Weight/Storage	Should	Portability and convenience	Stakeholder3
Should be able to see on my phone the status of the battery	Technology	Should	Convenience and monitoring	Stakeholder3
Should have a mirror for back view	Saftey	Should	Safety and visibility	Stakeholder 3
Must be able for transport easily(portable)	Weight/Storage	Must	Portability and convenience	Stakeholder 4
Must be foldable to save space for storage	Weight/Storage	Must	Portability and convenience	Stakeholder 4
Should be comfortable and ergonomic seating position	Comfort/style	Should	Comfort and ergonomics	Stakeholder 4
Should have good suspension system for shock absorption	Comfort/Performance	Should	Comfort and smooth ride	Stakeholder4
Should have adjustable handlebars for customizable fit	Comfort/Performance	Should	Customizability and comfort	Stakeholder 4
Should have long- range battery for extended rides	Performance	Should	Extended range and convenience	Stakeholder 4
should be intuitive and easy-to-read display for monitoring speed,battery level,and other ride data	Technology	Should	User-friendly and convenient monitoring	Stakeholder 4
Should have folding option for for easy storage and transportation	Weight/Storage	Should	Portability and convenience	Stakeholder 4
Should have rear rack for carrying cargo or panniers	Utility	Should	Practicality and versatility	Stakeholder 5
should have theft prevention features,such as a locking system or GPS tracker	Satey/Security	Should	Security and theft prevention	Stakeholder 5
Should have smooth and reliable drivetrain for seamless shifting	Performance	Should	Smooth and efficient riding experience	Stakeholder 5
should have sturdy kickstand for stable parking	Saftey	Should	Convenience and stability	Stakeholder5
should have compatibility with child seats for family rides	Utility	Should	Family-friendly and versatility	Stakeholder5
should be compatible with accessories such as fenders and baskets	Utility	Should	Versatility and customization	Stakeholder5
should have low maintenance requirements for ease of ownership	Maintenance	Should	Ease of ownership and cost-effectiveness	Stakeholder 5
should have demonstrated safety and compliance with regulatory standards	Saftey	Should	Safety and regulatory compliance	Stakeholder 5
Should demonstrate value for money in terms of features and performance	Value	Should	Cost-effectiveness and customer satisfaction	Stakeholder 5
should include long-lasting battery with range of at least 50km	Performance	Should	Extended range and convenience	Stakeholder 5
should have quick charging time(ideally under 2hrs)	Performance	Should	Convenience and efficiency	Stakeholder 5

A: Plan Procurement Management:

1. Project Requirement Traceability Matrix
2. Procurement management Plan
3. Procurement Statement of Work
4. Source Selection Criteria
5. Make or Buy Decision
6. Independent cost estimates
7. Request for proposal
8. Procurement Risk Management
9. Bid documents (Vendor Proposals)

B: Conduct Procurement:

1. Select Vendors
2. Communication Management
3. Make Agreements/Contracts
4. Procurement Schedule
5. Risk Register
6. Stakeholder Register

C: Control Procurement:

1. Work performance Information
2. Implement Risk responses
3. Change Requests
4. Procurement management Plan Update if needed

D: Clos Procurement:

1. Procurement deliverables received and accepted
2. Outstanding claims or invoices are settled
3. Lesson Learned
4. Procurement team released from the project

QUESTIONS:

Prepare an Request for proposal (RFP) for the e-Bike Project. This RFP will be sent out to prospect vendors

1) DEBRIEFING

2)Other information

BIDDER INSTRUCTIONS

3)Terms and Conditions

4)Submission of Bids

5)Enquiries - Bid Solicitation

6)Applicable Laws

BIDDERPREPARATION INSTRUCTIONS

7)Bid Preparation Instructions

8)Technical Bid

9)Financial Bid

10)Transfer of Licenses for Software (if needed)

EVALUATION PROCEDURES AND BASIS OF SELECTION

11)Evaluation Procedures

12)Bidders Selection Criteria

13)Parts Technical Criteria (Form, Fit and Function)

14)Financial evaluation Criteria

15)Basis of Selection Criteria