PROJECT TOPIC: ONLINE VISA APPLICATION- HOME AFFAIRS Title 3. Budget Estimation Duration Estimate Cost 72 horas 32 horas 144 horas 2160 640 Task Name Designers System Analysts Programmers Workstation Testing Acceptance Overhead Fringe Total Estimate Rate N$ 30 N$ 20 N$ 50 500 N$ 38 N$ 20 60% of direct Wage 40% of OH+DW 48 horas 16 horas 7200 300 1824 320 7286.4 5829.12 25.759.52 according to the current scenario, the project must be completed within a period of 6 months through 3 team members, which includes the manager and, according to the mentioned necessary hardware requirements, a budget estimation of 25.759.52 can be defined with liquidity. it is subject to increase based on project revenue and would decrease if the team member could increase or the payment for a specific team member increased in the scenario above an element has been added regarding Workstation tasks. A workstation is a special computer designed for technical or scientific applications. Intended primarily to be used by one person at a time, they are commonly connected to a local area network and run multi-user operating systems. The term workstation has also been used loosely to refer to everything from a mainframe computer terminal to a PC connected to a network, but the most common form refers to the class of hardware offered by several current and defunct companies such as Sun Microsystems, Silicon Graphics, Apollo Computer, DEC, HP, NeXT and IBM which opened the door for the 3D graphics animation revolution of the late 1990 4. Project Charter A Project Charter is made in which everything related to IS Online Visa Application project is defined i.e. aim of project, roles, responsibilities, deadlines etc. which is given below: Project Charter Project Title Project Start Data Online Visa Application Project Manager 13.04.2021 End Data 13.10.2021 Ester Nandjembo Project Antonio Sponsor Juan Business Need The demand for Online Visa Application is increasing day by day because travelling has tripped since the last decades but the handling system is old and we need fast, reliable and paper less system that should decrease the system workload and increase its efficiency Project Scope Deliverables To make a system that can handle the Generate Application, Store Data &Extract Details of applications receiving across the nation and Visa Applicants make it a presentable report. Roles Issues Project Requirement (Input) Finding and approval of new system from Collection of applicants and feedback from applicants government authorities and government authorities. Financials The project budget for this project 25.759.52 N$ Financials The project budget for this project 25.759.52 N$ Working Schedule Completion Date Actual Data Description Lesearch and finding recipe Cest Approval Project Team Project Manager Project Stakeholders Name Sponsor Ester Nandjembo Division Michael Clark Business Head Project Sponsor Antonio Juan Business Unit Head Kevin Clark Team member Serenia Ngola Finance Manager Mario Santus WEEK 6, 7 & 8: INFORMATION SYSTEMS (IS) PROJECT INITIATION PLANNING 5. Purpose and Scope 5.1 Purpose Online Visa Application (OVA) is web-based tool to reduce communication gap between Visa officer and Applicant. Especially in fast growing IT market technologies are changing very fast, based on technology it reduces manual process of visa processing. This process will make visa processing very easy, fast and by one sitting the applicant can apply for visa, form and can check the status of visa regularly The main objective of this solution is to make visa application easy. This system is designed by keeping in mind both parties like visa processing officers and applicants. System allows applicant to apply for visa, Form etc. 5.1.1 Scope This Online Visa Application, can easily be used in process of applying for visa and visa processing system allows the applicants to easily apply for visa's and finally it provide more flexibility to applicant's like the amount of time is. Reduced and the applicant can apply for visa conveniently from any place, because of the online support by this system applying for visa has become an easy process for all the aspiring applicant's 5.1.1.1 Business needs The manual application of visa can be an overwhelming and fatiguing task as it requires an applicant to follow various tasks that often take a lot of time. Project looks at facilitating this tasks by automates this process. In the current context applicant are found in to carry large amounts of files required in the visa application process, they often need to wake up every and stand in long queues. Other than that, with so many paper entries, keeping track of applicants' information causes organizational and storage. This information system provides a solution to these problem by providing a platform which simplifies the above-mentioned processes, while keeping the users notified about their application's status. 5.1.1.2 Objectives of the project . . . . To develop a central database; To automate the visa renewal, application and extension; To provide an online platform; To allow electric submission of documents; To provide online forms; To facilitate the authentication and validation process; Provide visa application status. . 5.1.1.3 Deliverables A web-based software system, which contains a central database and functionalities for various stakeholders. Since many stakeholders will use the system, different GUIs will be provided to different users. Therefore, each use will have their purposeful interface. 1. Prezi When the author had to visualize the process where the customer brings the documents to the reception desk, and where his/her application is located after. One of the tools that helps to make visual presentations and the author personally finds very attractive for viewers is Prezi website. 2. Skype After the required business process was analysed and described, and after the project manager found out for herself the weak points of it, it is time to present the problem to the project team. Since the team is virtual and the members are located in different countries, the presentation is always virtual too. At this step the team had conference calls. The tool used to perform the call was Skype. This instrument allows the group calls, and also provides group chat and the ability to share the screen of one of the team members at a time. 3.Google Calendar The time of the call is arranged by the project manager using Google Calendar. This tool automatically considers the time difference and sends notifications to every member. Each group member can see the correct time for his/her own time zone. There are two options, when the member receives the invitation to refuse or accept the invitation 4.Google Docs After the group call time is confirmed the team members meet in Skype on the right time. The project manager presents the result of the analysis and her suggestions. Other mem-bers of the team make their suggestions too. The project manager keeps the meeting minutes. Google Docs is usually used for writing minutes because it is free of charge, it allows to save the documents in the cloud service and also to share the document with other members of the team. All members can edit one document at the same time. This is a great feature, because all the decisions made during the meeting can be written down, checked right away by other participants, commented and corrected if needed. 5.1.1.4 Project benefits Cost savings: Because the whole process is online, logistics are simplified and streamlined. No more face-to-face appointments at a visa office, where a government employee manually inputs data onto the system and scans documents provided by the applicant. Besides, once approval is granted, such a system eliminates the need to print a visa sticker and return the document to the holder. According to the World Bank over six months in 2014, Moldovan embassies saved between 12 and 14% of working time as a direct result of the introduction of eVisas. Providers also stand to make significant financial savings by doing away with visa stickers. For example, in 2013 alone, European countries issued more than 16 million short-term visas, at a total cost of 10 million Euros. . Time-saving process: For applicants and government authorities alike, time and money are wasted on clumsy and frustrating paper-based systems. A traveller applying for a visa has to fill out the necessary paperwork and then either send it back by mail or physically take it to the destination state's local embassy or consulate. The embassy or consulate will then process the request, review the documents provided and send the approved visa back to the applicant. With eVisa, requests are submitted via a secure application portal which can be accessed 24/7. 1 Revenue boosting: Get more fees, more visits and more jobs. Legislation usually enables the collection of additional processing fees for eVisas. This can be up to 20% more than the charge for a traditional one, covering the costs of operating and maintaining the portal and management system. Besides, the introduction of a more convenient visa application process can stimulate both tourist and business travel: The World Travel and Tourism Council, in its 2012 report ( The Impact of Visa Facilitation on Job Creation in the G20 Economies), highlighted a potential increase of over 15% in overseas tourist arrivals as a result of visa facilitation programs, generating a rise of up to 20% in traveller spend in the destination country, 9. Project Schedule [Project Timeline - Online Visa Application, Home Affairs] Start, April 13 Requirement gathering complete Deliver, Oct 13 System handover complete 23/02/2021 14/04/2021 03/06/2021 23/07/2021 11/09/2021 31/10/2021 Requirements Coding Iniciation Apr 13 - May 2 Concepts Testinge Analysis May 3 - Jun 1 Acceptance Design Scope Jun 2. Jun 25 Tasks Start End Duration Label Vert. Position Vert. Line 23/04/2023 02/05/2021 20 -50 -50 03/05/2021 01/06/2021 30 Iniciation Apr 23. May 2 Concepts May 3. Jun 1 Scope Jun 2 Jun 25 -65 -15 02/06/2021 24 -80 15 25/06/2021 15/06/2021 01/04/2022 Requirements -30 30 01/06/2021 05/07/2021 35 Analysis 60 60 06/07/2023 20/07/2021 15 Design -75 40 09/09/2021 40 40 01/08/2021 10/09/2021 15/09/2021 Coiling Testing 14/09/2021 5 OS/10/2021 21 Acceptance 70 Milestones Date Label Position 13/04/2011 10 20 15/06/2023 14/09/2021 Start April Requirement the complete Systen handover comolite Deliver Oct 20 13/10/2021 30 Work to do: WEEK 13, 14, & 15: IS PROJECT MONITORING AND CONTROLLING 7.1 Discussion of the IS project Execution: to include the following 7.1.1 Measurement of the IS project's team performance 7.1.2 Measurement of the IS project's progression 7.1.3 Project moving according to plan 7.1.4 Use of Key Performance Indicators (KPIs) to track the progress 7.1.5 Monitoring of schedule to see if on time 7.1.6 Monitoring of budget to see if on budgeted cost 7.1.7 Monitoring specific task deliverables to see if being met by the team 7.1 Presentation on Chosen IS project Monitoring and Controlling 7.2 Chosen IS Project in 'Monitoring and Controlling' 7.3 PresentationofiSProjectOutput/Product/System/Artifact connects the topic with the items above NB: don't forget the bibliographical references PROJECT TOPIC: ONLINE VISA APPLICATION- HOME AFFAIRS Title 3. Budget Estimation Duration Estimate Cost 72 horas 32 horas 144 horas 2160 640 Task Name Designers System Analysts Programmers Workstation Testing Acceptance Overhead Fringe Total Estimate Rate N$ 30 N$ 20 N$ 50 500 N$ 38 N$ 20 60% of direct Wage 40% of OH+DW 48 horas 16 horas 7200 300 1824 320 7286.4 5829.12 25.759.52 according to the current scenario, the project must be completed within a period of 6 months through 3 team members, which includes the manager and, according to the mentioned necessary hardware requirements, a budget estimation of 25.759.52 can be defined with liquidity. it is subject to increase based on project revenue and would decrease if the team member could increase or the payment for a specific team member increased in the scenario above an element has been added regarding Workstation tasks. A workstation is a special computer designed for technical or scientific applications. Intended primarily to be used by one person at a time, they are commonly connected to a local area network and run multi-user operating systems. The term workstation has also been used loosely to refer to everything from a mainframe computer terminal to a PC connected to a network, but the most common form refers to the class of hardware offered by several current and defunct companies such as Sun Microsystems, Silicon Graphics, Apollo Computer, DEC, HP, NeXT and IBM which opened the door for the 3D graphics animation revolution of the late 1990 4. Project Charter A Project Charter is made in which everything related to IS Online Visa Application project is defined i.e. aim of project, roles, responsibilities, deadlines etc. which is given below: Project Charter Project Title Project Start Data Online Visa Application Project Manager 13.04.2021 End Data 13.10.2021 Ester Nandjembo Project Antonio Sponsor Juan Business Need The demand for Online Visa Application is increasing day by day because travelling has tripped since the last decades but the handling system is old and we need fast, reliable and paper less system that should decrease the system workload and increase its efficiency Project Scope Deliverables To make a system that can handle the Generate Application, Store Data &Extract Details of applications receiving across the nation and Visa Applicants make it a presentable report. Roles Issues Project Requirement (Input) Finding and approval of new system from Collection of applicants and feedback from applicants government authorities and government authorities. Financials The project budget for this project 25.759.52 N$ Financials The project budget for this project 25.759.52 N$ Working Schedule Completion Date Actual Data Description Lesearch and finding recipe Cest Approval Project Team Project Manager Project Stakeholders Name Sponsor Ester Nandjembo Division Michael Clark Business Head Project Sponsor Antonio Juan Business Unit Head Kevin Clark Team member Serenia Ngola Finance Manager Mario Santus WEEK 6, 7 & 8: INFORMATION SYSTEMS (IS) PROJECT INITIATION PLANNING 5. Purpose and Scope 5.1 Purpose Online Visa Application (OVA) is web-based tool to reduce communication gap between Visa officer and Applicant. Especially in fast growing IT market technologies are changing very fast, based on technology it reduces manual process of visa processing. This process will make visa processing very easy, fast and by one sitting the applicant can apply for visa, form and can check the status of visa regularly The main objective of this solution is to make visa application easy. This system is designed by keeping in mind both parties like visa processing officers and applicants. System allows applicant to apply for visa, Form etc. 5.1.1 Scope This Online Visa Application, can easily be used in process of applying for visa and visa processing system allows the applicants to easily apply for visa's and finally it provide more flexibility to applicant's like the amount of time is. Reduced and the applicant can apply for visa conveniently from any place, because of the online support by this system applying for visa has become an easy process for all the aspiring applicant's 5.1.1.1 Business needs The manual application of visa can be an overwhelming and fatiguing task as it requires an applicant to follow various tasks that often take a lot of time. Project looks at facilitating this tasks by automates this process. In the current context applicant are found in to carry large amounts of files required in the visa application process, they often need to wake up every and stand in long queues. Other than that, with so many paper entries, keeping track of applicants' information causes organizational and storage. This information system provides a solution to these problem by providing a platform which simplifies the above-mentioned processes, while keeping the users notified about their application's status. 5.1.1.2 Objectives of the project . . . . To develop a central database; To automate the visa renewal, application and extension; To provide an online platform; To allow electric submission of documents; To provide online forms; To facilitate the authentication and validation process; Provide visa application status. . 5.1.1.3 Deliverables A web-based software system, which contains a central database and functionalities for various stakeholders. Since many stakeholders will use the system, different GUIs will be provided to different users. Therefore, each use will have their purposeful interface. 1. Prezi When the author had to visualize the process where the customer brings the documents to the reception desk, and where his/her application is located after. One of the tools that helps to make visual presentations and the author personally finds very attractive for viewers is Prezi website. 2. Skype After the required business process was analysed and described, and after the project manager found out for herself the weak points of it, it is time to present the problem to the project team. Since the team is virtual and the members are located in different countries, the presentation is always virtual too. At this step the team had conference calls. The tool used to perform the call was Skype. This instrument allows the group calls, and also provides group chat and the ability to share the screen of one of the team members at a time. 3.Google Calendar The time of the call is arranged by the project manager using Google Calendar. This tool automatically considers the time difference and sends notifications to every member. Each group member can see the correct time for his/her own time zone. There are two options, when the member receives the invitation to refuse or accept the invitation 4.Google Docs After the group call time is confirmed the team members meet in Skype on the right time. The project manager presents the result of the analysis and her suggestions. Other mem-bers of the team make their suggestions too. The project manager keeps the meeting minutes. Google Docs is usually used for writing minutes because it is free of charge, it allows to save the documents in the cloud service and also to share the document with other members of the team. All members can edit one document at the same time. This is a great feature, because all the decisions made during the meeting can be written down, checked right away by other participants, commented and corrected if needed. 5.1.1.4 Project benefits Cost savings: Because the whole process is online, logistics are simplified and streamlined. No more face-to-face appointments at a visa office, where a government employee manually inputs data onto the system and scans documents provided by the applicant. Besides, once approval is granted, such a system eliminates the need to print a visa sticker and return the document to the holder. According to the World Bank over six months in 2014, Moldovan embassies saved between 12 and 14% of working time as a direct result of the introduction of eVisas. Providers also stand to make significant financial savings by doing away with visa stickers. For example, in 2013 alone, European countries issued more than 16 million short-term visas, at a total cost of 10 million Euros. . Time-saving process: For applicants and government authorities alike, time and money are wasted on clumsy and frustrating paper-based systems. A traveller applying for a visa has to fill out the necessary paperwork and then either send it back by mail or physically take it to the destination state's local embassy or consulate. The embassy or consulate will then process the request, review the documents provided and send the approved visa back to the applicant. With eVisa, requests are submitted via a secure application portal which can be accessed 24/7. 1 Revenue boosting: Get more fees, more visits and more jobs. Legislation usually enables the collection of additional processing fees for eVisas. This can be up to 20% more than the charge for a traditional one, covering the costs of operating and maintaining the portal and management system. Besides, the introduction of a more convenient visa application process can stimulate both tourist and business travel: The World Travel and Tourism Council, in its 2012 report ( The Impact of Visa Facilitation on Job Creation in the G20 Economies), highlighted a potential increase of over 15% in overseas tourist arrivals as a result of visa facilitation programs, generating a rise of up to 20% in traveller spend in the destination country, 9. Project Schedule [Project Timeline - Online Visa Application, Home Affairs] Start, April 13 Requirement gathering complete Deliver, Oct 13 System handover complete 23/02/2021 14/04/2021 03/06/2021 23/07/2021 11/09/2021 31/10/2021 Requirements Coding Iniciation Apr 13 - May 2 Concepts Testinge Analysis May 3 - Jun 1 Acceptance Design Scope Jun 2. Jun 25 Tasks Start End Duration Label Vert. Position Vert. Line 23/04/2023 02/05/2021 20 -50 -50 03/05/2021 01/06/2021 30 Iniciation Apr 23. May 2 Concepts May 3. Jun 1 Scope Jun 2 Jun 25 -65 -15 02/06/2021 24 -80 15 25/06/2021 15/06/2021 01/04/2022 Requirements -30 30 01/06/2021 05/07/2021 35 Analysis 60 60 06/07/2023 20/07/2021 15 Design -75 40 09/09/2021 40 40 01/08/2021 10/09/2021 15/09/2021 Coiling Testing 14/09/2021 5 OS/10/2021 21 Acceptance 70 Milestones Date Label Position 13/04/2011 10 20 15/06/2023 14/09/2021 Start April Requirement the complete Systen handover comolite Deliver Oct 20 13/10/2021 30 Work to do: WEEK 13, 14, & 15: IS PROJECT MONITORING AND CONTROLLING 7.1 Discussion of the IS project Execution: to include the following 7.1.1 Measurement of the IS project's team performance 7.1.2 Measurement of the IS project's progression 7.1.3 Project moving according to plan 7.1.4 Use of Key Performance Indicators (KPIs) to track the progress 7.1.5 Monitoring of schedule to see if on time 7.1.6 Monitoring of budget to see if on budgeted cost 7.1.7 Monitoring specific task deliverables to see if being met by the team 7.1 Presentation on Chosen IS project Monitoring and Controlling 7.2 Chosen IS Project in 'Monitoring and Controlling' 7.3 PresentationofiSProjectOutput/Product/System/Artifact connects the topic with the items above NB: don't forget the bibliographical references