Project :

VicSES Asset Management System

The Victorian State Emergency Services (VicSES) is a Government-funded agency responsible for coordinating responses to emergencies or major disruptive events such as storm damage, floods, landslides, earthquakes and tsunamis. VicSES also works alongside emergency services such as police, ambulance and fire services to provide additional support when requested. When not dealing with emergencies, VicSES crews provide support to their local communities and raise community awareness on issues such as safer driving. They also provide education to youth on what to do in an emergency. VicSES services all of Victoria through 15 staffed offices and a huge network of emergency equipment assets that must be catalogued, maintained and regularly upgraded or replaced. Each of the 15 offices contain standard emergency equipment as well as equipment that is tailored for the region they are located. For example, coastal VicSES offices have a fleet of emergency water rescue boats, while Alpine VicSES offices have specialist firefighting and tree clearing equipment suited to remote and steep terrain that is a feature of the Alpine National Park. In addition to this equipment, each VicSES office manages equipment associated with supporting their communities, for example with providing rest stop resources on busy highways or in supporting local community events. This means the equipment list and maintenance schedule is complex and unique to each VicSES office. Traditionally, each VicSES office has been individually responsible for maintaining and managing their own emergency equipment. This has led to each office developing their own system for doing this, making it difficult to share data between offices or collate summary information across the State. Each office is also fiercely protective of their way of doing things, with some offices very resistant to change. Despite this, a recent review of the way tracking, monitoring, and maintenance of equipment is undertaken concluded that a new management system was required to replace all the individual and outdated systems in use.

Problem Statement:

VicSES requires a new State-wide asset management system to help monitor, maintain and schedule replacements for VicSES equipment. This asset management system requires tailored and individual access for each of the 15 staffed offices, while the head office requires access to view and assess Statewide requirements and funding for the maintenance and replacement of assets. Your team is required to provide all the planning documentation for this project and present this to the State Government project sponsor during week 12 for approval of the planning documentation prior to the future roll out of the project.

Specifications:

The platform has 2 interface components.

1. Head Office

The VicSES head office must be able to access the collective information stored on VicSES assets as well as the asset profiles for each of the 15 offices. A web interface will be required to support head office access to specific data insights and to prepare reports and forecasts on asset management budget requirements. All data on assets will be encrypted for security reasons.

2. Staffed Office module

Each of the 15 staffed offices will have their own platform that provides details on their own assets. Staff at these offices will be able to add detail on this platform around planned and actual maintenance activities, report serious defects, update maintenance forecasts, and provide advice on future equipment requirements.

Software requirements:

Front-end: Javascript Framework (React or Angular)

Server-side/Backend: Nodejs

Database: Postgres-SQL

Cloud hosting: AWS

Your tasks are to -

1. Prepare a project charter

2. Identify the scope

3. Prepare WBS, Gantt chart for the project

4. Create the activity list

5. Document Project Milestones

6. Identify stakeholders

7. Prepare a Risk identification, Assessment and Evaluation document using Risk matrix and Risk register

8. Document Project Resources (People, Technology, Others)

9. Identify project success factors and project success criteria

10. Document Communication plan (template will be provided)

Please provide more detailed answers to points 4 and 5. Thank you

Standard Activity List Template: Project: Date: Activity ID No Description of Work Responsibility Each activity should Each activity should Description of work for the activrty should be placed in this have a reference have a name which is column.Work should be described In enough detail so those number which goes responsible understand what is required to complete the placed in this column. , ' There may also be a primary and an alternate. here. actwrty. Names of those responsible for the work goes in this column. There may be one team member or several. Example with Sample Data: Activity List Project: Billing Group Relocation Date: 03l01l20xx A t' ' This activity consists of packing all billing group employee work areas into clearly labeled boxes J. Doe has primary 1001 Complete work area parking with employee names written on the outside.This activity also includes disconnecting all responsibility and P. Brown workstations,telephone and electrical items. is the alternate This activity consists of ensuring electrical,telephone and network services are turned on for Complete preparation of new employees in the new work area. This activity also includes labeling and configuring cubicles per F.White is responsible for 1002 work area the workspace layout and ensuring all work areas are complete and serviceable. The workspace this activity should also be safe and free of trash and clutter. Transport employee This activity consists of loading packed boxes into the company vehicle,transporting them to the B. Black is responsible for 1003 new workspace and unloading the boxes into the labeled cubicles in the new location. Employees e ui ment this activi q D will unpacktheir respective boxes. t1, Complete This activity includes turning in all unused packing and shipping materials as well as breaking B. Black has primary