Prompt (answer questions 1-10)

1. Review the New Hire Procedures below
2. Provide a high-level overview of the payroll onboarding process.
3. Explain how the payroll onboarding processes function within accounting information systems.
4. Identify inputs and outputs of the payroll onboarding processes within an accounting information system.
5. Identify how key transaction cycles are automated. Include the following details in your response:
   1. Identify steps in the payroll process from paper approval (timesheet) to automated employee paychecks.
6. Identify at least two benefits of automating the payroll onboarding system.
7. Explain your rationale why the identified benefits support automating the payroll onboarding system.
8. Identify at least two drawbacks of automating the payroll onboarding system.
9. Explain your rationale why the identified drawbacks do not support automating the payroll onboarding process.
10. Summarize your findings of the payroll onboarding process. Include the following details in your response:
    1. Tasks within a payroll onboarding process
    2. Inputs and outputs in the payroll onboarding process
    3. Appropriate personnel performing tasks (role)
    4. Employee onboarding process documents
    5. Approval protocol
    6. Benefits and drawbacks of the payroll onboarding process
    7. Security protocol
    8. Appropriate computerized output with corresponding due dates

New Hire Procedures

Accounting Department Manager: The accounting department manager decides to extend a job offer to the candidate and notifies the Human Resources Department (HR) about the selected candidate.

Director of Human Resources (HR): HR sends an offer letter to the candidate.

Candidate/New Hire: The candidate responds to and accepts or rejects the offer within five working days.

HR Manager: The HR Manager receives an acceptance from the candidate. They send a new-hire packet and start date to the new hire.

Day 1 Activities

Newly hired business analyst will:

• Complete and submit new-hire documents
• Attend the new-hire orientation
• Receive employee handbook/corporate policies
• Select benefits (health insurance, etc.)

New hire documents include:

• New Employee Profile form
• Employment Eligibility form (I-9)
• Direct Deposit form
• W-4 form
• State Tax form

Human resources manager will:

• Establish employee-elected benefits with providers
• Send employee-elected benefits to payroll
• Send the new hire info to appropriate departments including the payroll department

Payroll department will:

• Receive new-hire info
• Create an electronic file for the new hire to keep all payroll and related records including:
  • Employees full legal name
  • Social Security number
  • Personal mailing address
  • Payroll-related information such as:
• Pay rate
• Frequency
• Authorized deduction information