Q 134

In one of the steps, the user enters the customers purchase order number as the user creates a customer inquiry for a possible sales order.

Acknowledge that a customer may not actually have a formal purchase order at the time of inquiry and could be simply gathering information about a possible purchase. Because of this, no value is required on the customer. reference (purchase order number) field. But, it is strongly advised to ask if there is one so it could be entered when creating the inquiry.

If there is not a purchase order when creating the inquiry, there should be one when creating the sales order.

Which transaction-related internal control objective would be most enhanced by requiring customers purchase order number at the time of either an inquiry and/or sales order?

a.) A particular transaction is properly authorized (should have occurred)

b.) Particular transaction is recorded accurately. (correct amounts, dates)

c.) Particular transaction is recorded (the transaction has been posted in the records)

d.) A particular transaction is valid (it did occur)

In terms of database terminology, what kind of attribute is purchase order number on an inquiry document?