Q1: Establish procedures to guarantee substantiation of claims for allowances

Please read the following two articles:

https://www.xero.com/au/resources/small-business-guides/how-to/guide-to-hiring-staff/run-payroll/

https://quickbooks.intuit.com/r/payroll/how-to-process-payroll/

Think about how you would set up a process to ensure employee claims and allowances could be claimed.

• Write a step by step guide on how to complete the payroll process below.
• Include at least 5 steps in the process.
• Ensure you add whether your payment cycle is weekly, fortnightly or monthly and what day in the cycle the time sheets and allowance claim forms need to be returned to the payroll office. Also outline when payments are made.
• Ensure you outline a process for gathering, authorising and paying employee claims for reimbursement or allowances against organisational policy and relevant taxation treatment.

You can refer to the two articles above for ideas and a basis for your steps.

Some questions to help you answer this section include:

• What day of the week will the timesheets be due?
• What day of the week will payroll be processed and paid?
• Are there allowance claim forms that need to be in by a particular date?
• Is payroll approved by any managers before finalising, if so, who?