QSO 345 Project Charter and Stakeholder Management Plan Template

Scenario: You are the project manager responsible for one of the projects in the overarching CIMS project program portfolio, and you will be managing the technical redesign due to the new federal requirements. Chief Gravill, your project sponsor, needs the technical software designs to be reviewed and the new federal requirements incorporated. Then the development, testing, validation, pilot, and deployment plans need a complete reworking. In addition to updates for the internal platform, updates are needed for all websites to comply with inclusion and disability standards. This project must be completed first before the vendor selection team can create the new requests for proposal (RFPs) and start vetting the new software vendors. Your development team has been given high-level sizing of six months and $300,000. The rest of the project team and operational costs are estimated to be $150,000. Chief Gravill says the project cannot take more than six months and has approved $200,000 more in the budget if the project can be done within four months.

Use this template to create your own cost and procurement management plans for Milestone Five. Include all sections and tables identified in this template in your final submission. Note: This template represents only the minimum requirements. If you prefer, you can add elements to your template that you believe a project manager might find useful.

Project Cost Management

Introduction

Provide a brief summary of what your Project Cost Management Plan covers. The development team has been given high-level sizing of six months and $300,000. The rest of the project team and operational costs are estimated to be $150,000. The project cannot take more than six months and has approved $200,000 more in the budget if the project can be done within four months.

Cost Management Approach

Describe your cost management approach, including at what level of the WBS you will manage costs. You should also describe what method you used to estimate project costs (e.g., analogous, parametric, three-point estimate), and what types of metrics will you use to control your project costs (e.g., earned value and cost variances).

Project Costs

Estimate all costs at the level each cost will be managed according to the cost management approach section above. Provide a brief introduction of what the table covers, in addition to the WBS ID at the level the cost will be managed, the WBS name associated with that WBS ID, and the estimated cost. Remember to total all your cost estimates to create a total cost baseline.

WBS ID	WBS Name	Estimated Cost
1.1	Design web interfaces labor	Example: $10,500
1.2	Development team	$300,000
1.3	project team	$150,000
1.4	Operations	$150,000
Total Cost Baseline		$610,500

Table 1, Project Cost Breakdown

Reporting Format

The Cost will be reported as a means to indicate whether the project is on track. The report format will sent everyday through E-mail using Outlook. The Daily report will cover The plan/objective, amount of money we spent during the day, things we can do to better utilize the money and any issues we had while working on the project.

Cost Variance Response Process

Describe your cost management approach, including the thresholds you have set on each of the cost metrics described in the cost management approach (e.g., cost variance). Also describe what happens if a cost metric goes above or below your defined thresholds.

Cost Change Control

Explain the cost change control process and how requests for changes to costs will be handled.

Project Budget

Provide a breakdown of the project budget by category (e.g., labor, materials). Note that your total budget should be based on your estimated costs plus contingency and management reserves. Remember to briefly describe what your budget table covers and create a total budget figure. Your total should match your budget estimates in your Project Charter. Example:

Budget Category	Cost Estimate	Contingency Reserve	Management Reserve	Total Budget
Example: Labor	Example: $100,000	Example: $50,000	Example: $10,000	Example: $160,000
Total Budget				$

Table 2, Project Budget Breakdown

Project Procurement Management

Introduction

Provide a brief summary of what your project procurement management plan covers.

Definition of Procurements

Provide a brief summary of what is covered in your procurement table, which should cover the procurements needed, the justification for each procurement, when the procurement should be completed, and who can approve the procurement. Example:

Item/Service	Justification	Needed by	Approval
Example: New Servers	Example: New servers are required to handle the new website load	Example: July 2016	Example: Jon Smith PM Joe Brown IT Manager

Table 3, Needed Procurements

Contract Type

Describe the types of contracts that can be used for procurements, and detail any contract type limitations.

Cost Determination Basis

Explain the how costs will be determined for procurements (e.g., RFQ, RFI, RFP) and the process that will be used to submit the requests and vet the possible vendors.

Contract Approval Process

Define the process and the rules or guidelines required for each of the procurements to be approved.

Performance Metrics for Procurement Activities

This section should describe all metrics (e.g., product quality, on-time delivery, cost per unit) that will be used to rate the vendors being considered for each procurement. Each metric should have a rating scale (e.g., 13) that will be defined in this section, as well as the selection methodology that will be used for the metrics (e.g., the highest-scoring vendor should be selected).