Question 2: Group Written Assignment

Communication and the transfer of information from the management to the shareholders are among the many aspects of corporate governance. One of the purposes of holding a shareholders' meeting is for shareholders to gain information about the company. The Malaysian Code on Corporate Governance for instance, emphasises that the directors should utilise this event especially through the Annual General Meeting (AGM) to improve communication with the shareholders. During the shareholders' meeting, shareholders are allowed to ask questions and request explanations. They may express their opinions on any matter regarding the company. At the same time, information will be passed over to the shareholders through circulation of documents. An active involvement by the shareholders in gathering information will irreversibly lead to well-informed resolutions. For this reason, a shareholders' meeting may serve as a viable vehicle to promote corporate governance.

Source: Adapted and modified from Samat, N.H.A. and Ali, H.M., 2015. A legal perspective of shareholders' meeting in the globalised and interconnected business environment. Procedia-Social and Behavioral Sciences, 172, pp.762-769.

Required:

Write a best practice guide on preparation and facilitation of a virtual shareholders' meeting for a Public Listed Company. Support best practices by citing relevant legal provisions or any practices suggested by practitioner(s) or professional bodies.

The best practice guide shall cover the following areas:

i) Procedures and recommendations for preparing and facilitating a virtual AGM. (30marks)

*A brief introduction and conclusion to the report are needed. The students are also expected to include the relevant flow charts, diagrams and/or tables for a better presentation of the report.