QUESTION 2: THE EXPENDITURE CYCLE LEO Manufacturer (LEO) is a manufacturing company which manage all departments purchase request by using its own ordering system. In the beginning of year, all Department Head will identify their department's annual budget requests, the types of equipment and their estimated cost. This budget will be approved by the Board Of Directors. It there is a need to purchase the equipment, the department heads will prepare a purchase requisition for equipment and forwards it to the Purchasing Department. The ordering system functions as follows: PURCHASING Upon receiving a purchase requisition, the Purchasing Clerk verifies that the person requesting the item to purchase is a Department Head. The Purchasing Clerk then selects the appropriate vendor by searching the vendor catalogues on file. The Purchasing Clerk then phones the vendor, requesting price quotation, and gives the vendor a verbal order. A prenumbered purchase order (PO) is then processes with an original copy of PO is sent to the vendor, a copy to the receiving department and a copy files in the open requisition file. When the Purchasing Clerk is orally informed by the Receiving Department that the items have been received, the Purchasing Clerk transfer the purchase order from the unfiled file to the filed file. Once a month the Purchasing Clerk reviews and follows up on the unfilled file. RECEIVING The Receiving Department received a copy of the PO. When equipment is received, the Receiving Clerk stamps the PO with the date receive and if applicable, in red pen, records any difference between the quantity on the purchase and quantity received. The Receiving Clerk forwards the stamped PO and equipment to the requisitioning Department Head and orally notifies the Purchasing Department. ACCOUNTS PAYABLE On receipt of a PO, the Accounts Payable Clerk files the PO in the open purchase order file. When a vendor invoice is received, the invoice is matched with the applicable PO, and a payable is set up by debiting the equipment account of the department requesting the items. Unpaid invoice and PO are filed by due date, and at due date, a cheque is prepared. The invoice and PO are files by PO number in a paid invoice file, and then the cheque is forwarded to the Treasurer for signature. TREASURER Cheques received daily from the accounts payable department are sorted into two groups, those greater than RM10,000 and those RM10,000 and less. Cheques for RM10,000 and less are machine signed. The Cashier maintains the key and signature plate to the cheques-signing machine and maintains a record of usage of the cheque-signing machine. All cheques over RM10,000 are signed by the Treasurer.Required: 1. Describe TWO (2) internal control weaknesses relating to the expenditure cycle of LED Manufacturer for each of the following functions: i. Purchasing ii. Receiving iii. Accounts Payable iv. Treasurer 2. Explain possible risk to operations of LED Manufacturer due to weaknesses found in Question 1. 3. Recommend possible solution to LED Manufacturer on all weaknesses highlighted. Present answer using the following format: Business Weaknesses Possible Risk Suggested Solutions Functions 1 . 1 . Purchasing 2 2. 1 . 1 . Receiving 2. 2. Accounts Payable 2. 2. 1 . 1 . Treasurer 2. 2. (40 marks}