Question no. 1 Match the following terms with their definitions. (3.50 marks) Term Definition 1. Attribute expense account a. Contains summary-level data for every asset, liability, equity, revenue, and 2. audit trail b. Items numbered consecutively to account for all items; missing items cause a gap in the numerical sequence 3. batch processing c. Path of a transaction through a data processing system from point of origin to final output, or backward from final output to point of origin 4. block code d. List of general ledger account numbers; allows transaction data to be coded, classified, and entered into proper accounts; facilitates preparation of financial statements and reports 5. chart of accounts e. Contents of a specific field, such as "George" in a name field 6. Coding f. Portion of a data record that contains the data value for a particular attribute, like a cell in a spreadsheet -7. control account g. Company data sent to an external party and then returned to the system as input 8. data processing cycle h. Used to record infrequent or nonroutine transactions 9. data value 1. Characteristics of interest that need to be stored 10. Database transactions J. Steps a company must follow to efficiently and effectively process data about its 11. Entity 12. Field k. Something about which information is stored 1. Stores cumulative information about an organization; like a ledger in a manual AIS m. Contains detailed data for any general ledger account with many individual 13. general journal subaccounts 14. general ledger time period n. Contains records of individual business transactions that occur during a specific o. Updating each transaction as it occurs p. Devices that capture transaction data in machine-readable form at the time and 15. group code 16. master file place of their origin 17. mnemonic code 18. real-time processing 19. Record 20. sequence code 21. source data automation 22. source documents items; usually easy to memorize 4. Used to record large numbers of repetitive transactions r. Set of interrelated, centrally coordinated files Two or more subgroups of digits used to code items t. Updating done periodically, such as daily u. Systematic assignment of numbers or letters to items to classify and organize them v. Letters and numbers, derived from the item description, Interspersed to identify 23. specialized journal or formatted screens w. Initial record of a transaction that takes place; usually recorded on preprinted forms - 24. subsidiary ledger x. Fields containing data about entity attributes, like a row in a spreadsheet 25. transaction file y. Sets of numbers reserved for specific categories of data 26. turnaround documents 2. The general ledger account corresponding to a subsidiary ledger, where the sum of all subsidiary ledger entries should equal the amount in the general ledger account NOTE: YOU HAVE TO WRITE THE ANSWER AS FOLLOWS IN AN EXCEL FILE TERM MATCHING DEFINITION A B c mensWNINI D E F Etc. 6 Etc. Question no. 2 Which of the following action update a master file and which would be stored as a record in a transaction file? a) Add a new customer b) Record purchases of raw materials c) Change the tax percentage on taxable goods d) Update supplier payment terms e) Record employee commission on sales Update unit prices of selected stock items 8) Record cash receipts h) Update customer contact details Record payroll checks NOTE: YOU HAVE TO WRITE THE ANSWER AS FOLLOWS TERM TRANSACTION OR MASTER FILE TRRANSACTION FILE OR MASTER FILE AS IT APPIES TRRANSACTION FILE OR MASTER FILE AS ITAPPIES TRRANSACTION FILE OR MASTER FILE AS IT APPIES TRRANSACTION FILE OR MASTER FILE AS IT APPIES D E F Ete. Etc