Question

Notary Public study guide questions: To properly identify your signer named in documents as "James Carl Braden", his acceptable form of identification should read:

A. James Carl Braden

B. James C. Braden

C. James Braden

D. Options A and/or B are both acceptable

Blank spaces in the contents of a document to be notarized:

A. Need not concern the notary, you are just concerned with the notarial certificate area

B. Renders the document unacceptable to notarize unless information is attainable and used to complete the blank spaces and initialed by the signer

C. Can be lined through by the signer and initialed by the signer

D. Both B and C

If you were notarizing a document in a county other than where the property named in the document is located, you would complete the "Venue" portion of the notarial certificate by:

A. Writing in the county where the property is located

B. Writing in the county where you are commissioned

C. Writing in the county where you are notarizing the document

D. It doesn't matter which county just as long as you are notarizing in the state you are commissioned

A notary is not prohibited from signing for a relative or others, unless doing so would:

A. Provide a direct financial or beneficial interest to the notary public

B. Conflict with possible state community property law. Care should be exercised in notarizing for a spouse or a domestic partner

C. Verify a particular representative capacity of a signer

D. All of the above

When you are presented with a document naming two individuals and both of their signatures require notarizations, both signers:

A. Need to be present at the same time for the notarization to take place

B. Can appear at different times, but the notary is to complete only one notarial certificate for both signers

C. Can appear at different times, but the notary must separate notarial certificate for each signer at the time they personally appear

What is the role of the Credible Witness(es)?

A. Verify the identity of a document signer when the document signer does not have proper identification

B. Verify the validity of the contents of the document(s) to be notarized

C. Act as an impartial witness for the document(s) to be notarized

D. To provide a second form of valid ID for the document signer

Shannon was asked by her employer to obtain a notary commission to perform notarizations for her workplace. Shannon wishes to use her commission outside of her job as well. Is this allowed, and if so with which of the following regulations must she comply?

A. No, if her employer paid for her commission she is only allowed to perform notarizations at her workplace during business hours.

B. Yes, but she must use a separate notary journal for notarizations done outside of the workplace.

C. Yes, she is a commissioned notary and therefore can perform notarizations outside of her place of employment, but only on her own personal time.

D. Yes, but all fees collected outside of the workplace must be given to her boss as he paid for her commission.

The primary role of the Notary Public is to:

A. Establish a document as "legal" so that it will hold up in court if ever necessary

B. Guarantee that the content of the document is true and correct

C. Verify the identity of the person(s) signing the document

D. All of the above

Notary fees:

A. Are optional, you are not required by law to charge for notarial services

B. Should be charged according to the fees allowed by your state law

C. Should be recorded for tax reporting purposes

D. All of the above

A notary public may NOT certify copies of the following documentation:

A. Naturalization Certificates

B. Vital Records, Birth or Death Certificates

C. Recordable documents such as Title, Deeds of Trust, Quitclaim Deeds or Real Property

D. All of the above

Which of the following is NOT acceptable in some states when verifying the identity of a document signer?

A. State issued Driver's License

B. Canadian or Mexican Driver's license

C. Immigration Green Card

D. Foreign Passport stamped by US Immigration

When completing a notarization an acceptable form of identification should contain the following items:

A. Identification number, photograph, address, birth date

B. Photograph, expiration date, signature, issue date

C. Photograph, physical description, identification number, signature, expiration or issue date

D. State seal, photograph, issue date, expiration date, signature

You are asked to notarize a document and the signer's ID is expired beyond what your state law allows. You can still perform the notarization as long as:

A. The borrower can present another form of identification such as a credit card that is in their name for validation and you log their expired ID information in your journal.

B. You can verify the photo on the ID matches to their identity and you log the expired ID information in your journal.

C. A credible witness(es) is/are provided for identification of the signer.

D. They have taken steps to renew their license and have a temporary paper ID for reference. You must still log their expired ID information in your journal.

When a Deed of Trust or Mortgage is being recorded in a state where witnesses are required, but is being signed in a state that does not require witnesses:

A. Always make sure witnesses sign based on the requirements of the recording state

B. Ignore the witness requirement if your state does not require witnesses

C. In this case the notary acts as the only witness

D. Both B and C

Copy Certification by Document Custodian is a notary certificate that is offered in most states and:

A. Requires the Document Custodian to sign declaring that the copy is a true and complete photocopy of the original.

B. Cannot be used in conjunction with any vital records, naturalization certificates or recordable documents.

C. Is an alternative act to a request for a certified copy notarization.

D. All of the above

Notarizing for a Minor is:

A. Allowed if the minor can provide proper identification such as a State Identification Card and demonstrates a clear understanding of the document to be signed

B. Allowed if a credible witness(es) swear to the identity of the minor and the minor demonstrates a clear understanding of the document to be signed

C. Is allowed if the minor's legal guardian signs on the minor's behalf, but the minor must appear with the guardian at the time of notarization to verify his/her understanding of the document contents

D. All are acceptable

A written statement made under oath is a:

A. Endorsement

B. Jurat

C. Acknowledgment

D. Authentication

Immigration documents:

A. Can only be prepared and notarized by an attorney

B. Can be prepared and notarized by any notary

C. Never require notarization

D. Can only be prepared by immigration consultants and notarized by a notary

For a document to be notarized, it must contain:

A. Text committing the signer in some way

B. An original signature of the document signer

C. A notarial certificate appearing on the document itself or as an attachment

D. All of the above

A subscribing witness cannot be used in conjunction with which of the following documents:

A. Quitclaim Deed or Grant Deed

B. Deed of Trust

C. Mortgage or Security Agreement

D. All of the above

Which of the following is NOT acceptable in some states when verifying the identity of a document signer?

A. State issued Driver's License

B. Canadian or Mexican Driver's license

C. Immigration Green Card

D. Foreign Passport stamped by US Immigration

When completing a notarization an acceptable form of identification should contain the following items:

A. Identification number, photograph, address, birth date

B. Photograph, expiration date, signature, issue date

C. Photograph, physical description, identification number, signature, expiration or issue date

D. State seal, photograph, issue date, expiration date, signature

You are asked to notarize a document and the signer's ID is expired beyond what your state law allows. You can still perform the notarization as long as:

A. The borrower can present another form of identification such as a credit card that is in their name for validation and you log their expired ID information in your journal.

B. You can verify the photo on the ID matches to their identity and you log the expired ID information in your journal.

C. A credible witness(es) is/are provided for identification of the signer.

D. They have taken steps to renew their license and have a temporary paper ID for reference. You must still log their expired ID information in your journal.

When a Deed of Trust or Mortgage is being recorded in a state where witnesses are required, but is being signed in a state that does not require witnesses:

A. Always make sure witnesses sign based on the requirements of the recording state

B. Ignore the witness requirement if your state does not require witnesses

C. In this case the notary acts as the only witness

D. Both B and C

Copy Certification by Document Custodian is a notary certificate that is offered in most states and:

A. Requires the Document Custodian to sign declaring that the copy is a true and complete photocopy of the original.

B. Cannot be used in conjunction with any vital records, naturalization certificates or recordable documents.

C. Is an alternative act to a request for a certified copy notarization.

D. All of the above

Mr. Wilcox brings his "Will" to you to be notarized. You should:

A. Advise him that you are not permitted to notarize the "Will" as you are not an attorney

B. Advise him to consult with an attorney before performing the notarization

C. Always n Acknowledgment for a "Will"

D. Always Jurat for a "Will"

Allan Bennett has a document to be notarized that was drafted in the State of Texas with regards to a property that he owns there. Can you come out of state document?

A. No, he needs to have the document notarized in Texas where the property is located by a notary commissioned in the State of Texas.

B. Yes, if the document has the correct notarial wording for your state.

C. Yes, you can notarial certificate and attach it to the document if it does not already contain the correct notarial wording.

D. Both B and C are acceptable

A notary may decline a notarization if:

A. The document signer is under the influence of drugs or alcohol or is mentally incapable of understanding the transaction

B. The document signer does not provide acceptable identification or is unwilling to cooperate

C. You, the notary, have a good reason to suspect fraud

D. All of the above

The notary journal is the exclusive property of the notary public and is required to be secured under the exclusive control of the notary at all times.

True

False

Most states require or highly recommend the use of a notary journal. If your journal is lost or stolen:

A. Simply start a new journal

B. Immediately notify your State governing agency for specific procedures to follow

C. File a police report and start with a new journal

D. Nothing will need to be done if your state does not require you to keep a journal

You are presented a document that is written in a foreign language. Can you proceed with the notarization?

A. No, you should refer the person to someone who can understand the document

B. Yes, if you can communicate with the document signer

C. Yes, as long as the document is nd the notarial wording is in English

D. Both B and C

You are presented a document requiring notorization with no notarial wording. How should you proceed with the notarization?

A. Inform the customer that you are not able to complete the notarization and ask them to obtain another document from the issuing agency with proper notarial wording

B. Read the document and choose either a jurat or acknowledgment to attach based on the contents of the document

C. Explain to the signer the difference between an acknowledgment and a jurat and ask them which they would like to use and be attached to the document

D. Tell the signer that if there is no notarial wording pre-printed on the document that it does not need to be notarized

You are presented with an Affidavit and the signer has already signed the document. You should:

A. Refuse to complete the notarization because it must be signed in the notary's presence

B. Have the person swear or affirm the signature is theirs, check the signer's ID then complete the Affidavit's Jurat certificate

C. Have the signer cross out his signature and initial the change then sign again in front of you

D. Cross through the Jurat certificate on the document and attach a loose certificate to the original document

If the borrower(s) refuse to sign their loan documents, you should leave their copy of the loan package in case they change their mind and you reschedule the appointment.

True

False