Review the attached ROI budget report for FY 2017 XYZ hospital has been given the 2018 set budget for the ROI Unit, and your role as the HIM director is to review the FY2017 budget year report and determine what needs to be done to operate within the new budget in 2018 This includes identifying any budget variances from 2017, correlating any impact factors or department changes that took place in 2017, and assessing for how to best operate within the new budget parameters After assessing the budget reports and key indicators, answer the following questions in your initial response Did the ROI Unit operate within budget for the FY 2017 What Months did the ROI Unit meet budget What months did the ROI Unit exceed Budget What was the budget variance for the months that exceeded the budget The 2018 ROI budget has been set at $950 month What could be done differently in 2018 to close the budget variance from 2017 ROI Cost Analysis The following two charts indicate the FY2017 expenses and revenue for the Release of Information Unit ROI Expenses FY2017 Expenses Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Staff 1650 1650 1650 1650 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 ROI Tracking System 745 745 745 745 745 745 745 745 745 745 745 745 Paper Office Supplies 215 215 185 175 170 175 160 118 125 110 115 110 Copier Fax 45 45 45 45 45 45 45 45 45 45 45 45 Total 2,655 2,655 2,625 2,615 3,460 3,465 3,450 3,408 3,415 3,400 3,405 3,400 ROI Revenues FY2017 Revenues Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Disability Requests 800 765 715 660 660 615 585 610 590 640 575 590 Attorney Requests 1900 995 875 820 780 755 770 740 745 680 595 630 Personal Requests 375 210 175 115 110 130 95 105 90 95 80 85 Total 2,375 1,970 1,765 1,595 1,550 1,500 1,450 1,455 1,425 1,415 1,250 1,305 KeKey Factors of 2017 ROI Cost Analysis Facility went live with an EHR and Patient Portal in January 2017 In May 2017, ROI increased by 0 5 FTE to assist with oversight of ROI review rooms E fax was implemented for use with external requestors in Jan 2017, ROI Monthly Budget for 2017 was $975 00 ROI uses a standalone ROI system through a vendor The new EHR does have an ROI management tracking system built in that could be used Cost for external copies is set below the state regulated cap

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Review the attached ROI budget report for FY 2017. XYZ hospital has been given the 2018 set budget for the ROI Unit, and your role

Review the attached ROI budget report for FY 2017. XYZ hospital has been given the 2018 set budget for the ROI Unit, and your role as the HIM director is to review the FY2017 budget year report and determine what needs to be done to operate within the new budget in 2018. This includes identifying any budget variances from 2017, correlating any impact factors or department changes that took place in 2017, and assessing for how to best operate within the new budget parameters. After assessing the budget reports and key indicators, answer the following questions in your initial response:

Did the ROI Unit operate within budget for the FY 2017?
What Months did the ROI Unit meet budget?
What months did the ROI Unit exceed Budget?
What was the budget variance for the months that exceeded the budget?
The 2018 ROI budget has been set at $950/month. What could be done differently in 2018 to close the budget variance from 2017?

ROI Cost Analysis

The following two charts indicate the FY2017 expenses and revenue for the Release of Information Unit:

ROI Expenses FY2017
Expenses:	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Staff	1650	1650	1650	1650	2,500	2,500	2,500	2,500	2,500	2,500	2,500	2,500
ROI Tracking System	745	745	745	745	745	745	745	745	745	745	745	745
Paper Office Supplies	215	215	185	175	170	175	160	118	125	110	115	110
Copier/Fax	45	45	45	45	45	45	45	45	45	45	45	45
Total	2,655	2,655	2,625	2,615	3,460	3,465	3,450	3,408	3,415	3,400	3,405	3,400

ROI Revenues FY2017
Revenues:	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Disability Requests	800	765	715	660	660	615	585	610	590	640	575	590
Attorney Requests	1900	995	875	820	780	755	770	740	745	680	595	630
Personal Requests	375	210	175	115	110	130	95	105	90	95	80	85
Total	2,375	1,970	1,765	1,595	1,550	1,500	1,450	1,455	1,425	1,415	1,250	1,305

KeKey Factors of 2017 ROI Cost Analysis

Facility went live with an EHR and Patient Portal in January 2017
In May 2017, ROI increased by 0.5 FTE to assist with oversight of ROI review rooms
E-fax was implemented for use with external requestors in Jan 2017,
ROI Monthly Budget for 2017 was $975.00
ROI uses a standalone ROI system through a vendor. The new EHR does have an ROI management/tracking system built in that could be used
Cost for external copies is set below the state regulated cap