RFP for 2 vendors, Bid for one decoration and one

catering company for an Indian wedding in Ottawa for 200 guests.

Company Background

This shouldn't be a long history of your company. Rather, it should give

contractors a better idea of what your company does and who you serve as a target market.

Project Overview

Before you go into the specifics of your company, you should give a brief

introduction to the project itself so vendors know right away if it's something

worth bidding on.

Clearly identify what you hope to accomplish with this project and what you

see as a "win" so everyone is on the same page.

The goals of this project include:

i. [INSERT COMPANY GOAL #1]

ii. [INSERT COMPANY GOAL #2]

iii. [INSERT COMPANY GOAL #3]

To reach these goals, [YOUR COMPANY] is now accepting bids in response to this Request for Proposal.

Scope of Work

• The details of the project are essential in an RFP. In the same way you don't want to use vague questions, a vague project scope won't help you find the right vendor either. Spend time really detailing your project scope so there's no surprises later on.

• Include a description of the project and a detailed scope of work here.

• The description can be in paragraph form, a bulleted list, or a combination of both.

[EXPLAIN SCOPE OF PROJECT IN A FEW SENTENCES AND/OR BULLET POINTS.]

Target Deliverable Schedule

Do you have a target deliverable schedule in mind? This needs to be

included in your RFP so potential vendors can properly gauge if they have the resources and bandwidth to complete the job on time.

Final Project Due: [PROJECT DUE DATE]

The expected project completion date is [ADD DATE]. If this date needs to

be adjusted, please include your readjusted proposed date, as well as your

reasoning for shifting the schedule. All proposed date changes will be

considered.

Existing Roadblocks Or Technical Issues

Here, you'll want to outline any time, resources, or other constraints that will affect both the proposal and the project.

A successful RFP is clear about any technical issues or possible roadblocks,

such as: Are you dealing with custom coding or an outdated platform? Does your team have limited resources?

By explaining these up front, potential vendors will know exactly what they're getting into.

You'll weed out contractors who can't handle the task due to

those constraints, but you'll also connect with companies that know how to work around these common issues with skill and finesse.

Remember, it's far better to find this out now than after you've accepted the bid and started work.

[OUTLINE YOUR ROADBLOCKS OR TECHNICAL CONSTRAINTS.]

Budget Constraints

It's important to be upfront with your budget. The more you can eliminate

surprises, the better for all parties involved.

[ENTER TARGET BUDGET AND/OR BUDGET CONSTRAINTS.]

Evaluation Metrics

How will you ultimately determine which contractor is the best fit for this

project. List which criteria you will consider when choosing the company you will ultimately hire.

[YOUR COMPANY] will evaluate bidders and proposals based on the

following criteria:

?Previous experience/past performance history.

?Samples and/or case studies from previous projects.

?Projected costs.

?Experience and technical expertise.

?Responsiveness and answers to questions in the next section.

Questions Bidders Must Answer To Be Considered

Create thought-provoking questions related to this project so you can

properly assess potential vendors. You might want to know what issues a contractor sees up front or how the costs will break down.

Consider asking questions that you would in person or over the phone. List the questions bidders must answer in order to be chosen (or even

considered).

i. [INSERT QUESTION #1]

ii. [INSERT QUESTION #2]

iii. [INSERT QUESTION #3]

RUBERIC INFORMATION SHOULD CONSIDERED

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