Risk Assessment ABC Corporate Dinner Party Your consulting firm (XXX ltd) has been being contracted by ABC Corporation, one of your regular clients, to produce a thorough risk analysis, a risk management plan, risk register, and provide recommendations to the ABC Corporation on the higher score risks uncovered during your analysis. This is to be completed by (see deadline provided in DC: Connect) for the party planning to proceed without disruptions. Due to some deadlines for preparation needing to be done way ahead (i.e., room rental, entertainment booking, etc.) some elements for this event are already underway and full detail is provided below. When planning a dinner party for a corporate event, there are lots of different factors to consider, from creating the right ambiance to entertainment and menu options. Unlike a dinner party for family and friends, a corporate dinner party requires more structure. The event needs to be focused and goal orientated, whether motivating a team, attracting new clients or rewarding hard work and success. Choosing the right location to hold your corporate dinner is key, with conference venues and hotels a popular choice. Seating and table settings are also important in creating the right tone for any corporate event. Place cards and seating charts can be used to seat colleagues together or apart, depending on the focus of the evening. They can be used to seat together those who know each other well to relax outside of the workplace, or for those in different departments to get to know one another better. Before the dinner begins, it is a good idea to have a precursor of drinks and canapes. This enables colleagues to mix and unwind together before sitting down to enjoy the rest of the evening and can allow new clients to be introduced and get their first taste of what your company has to offer. Food is an integral part of any dinner party, and at a corporate event there are two main options in terms of service. Firstly, a buffet can be provided. This enables guests to mix whilst choosing their food and can eliminate the problems associated with catering for those with food allergies, as everyone is able to select exactly what they do and don't wish to eat. The second option is to have waiter service, usually silver service, whilst guests are seated at their table. This is a more formal option and would suit a corporate dinner party for smaller groups, events aimed at new clients or for those in a more senior role looking for a something a little more elegant and bespoke. Whichever food option you decide to use, most catering companies will provide a sample menu, so you can taste a selection of food and drinks before making the final menu choice. After dinner speakers are a great way to entertain at a corporate event, providing motivation and inspiration for existing colleagues and new clients alike. Whether humorous or topical, there are plenty of companies with a selection of different guests to choose from, ensuring the right speaker can be tailored for the look and feel of the event. Another great way to entertain clients and colleagues is with hired games. These can be anything from interactive quiz shows, to Murder Mysteries and character led dinners. Games are particularly good for in house team building, whilst guest speakers are a great way to impress new clients without putting them on the spot. lul ABC Corporate Party - Risk Management Project Temporary Logo XXX Risk Whether your corporate dinner party is aimed at rewarding company success or taking on new business, it is important that the evening is structured well and provides great food and entertainment. Understanding of the deliverables for this specific dinner are: (it is important to note that we are still in the planning stages and that some elements might change as we solidify the plans for the evening) Meeting the needs for a guest list of approximately 250 . Venue large enough (already booked: High Empress Ballroom) Cocktails pre-dinner with walk about appetizer service Sit down dinner with 3 options (vegetarian, fish and beef) to deal with possible food allergies and preferences Sitting chart to be provided by ABC Corp. Pre-dinner entertainment (photo booth is being considered) After dinner entertainment (musical /comedic performer) Ticket controlled beverages (2 tickets/person) with cash bar Decor with a theme to be decided You are cordially invited to Invitations and RSVP cards All electronic equipment necessary ABC Corporation Media package will be handled by ABC Corp. Slideshow during awards presentation to be supplied by ANNUAL ABC Corp. AWARDS Event planner is responsible for the liaison between ABC riday December 216, 2022 High Empress Ballroom Cocktails at 6:30 pm Corp. and all vendors Dinner and Awards at 7:30 pm ABC Corp. will be suppling awards and other gifts to be R.S.V.P. by November 10" given throughout the evening ABC Corp. has assigned a contact person to help with this event Assumptions around the budget for this event: 250 guests x $50 for food / beverage Maximum fee for entertainment of $ 7,500 Contract fee for the risk analysis is NOT considered part of the event budget Total budget set at $ 50,000 The contract for this risk management work is entirely under the per view of ABC Corp. who will facilitate the access to information with other vendors, suppliers or individuals. You have decided to use the following risk management framework (see below) to support your efforts on this project. Your first step is to determine what deliverables have been defined as part of the scope of the party. This will help you in determining how to proceed in identifying the risks. You decided to conduct a question/answer session with the corporate person at ABC Corporation who your contact and Sponsor for the risk project will be. 2ABC Corporate Party - Risk Management Project Temporary Logo XXX Risk Initiate Process Note: a requirement meeting with further Approach defined * details will be provided to guide your team Plan setup through this process during our second week's Q&A Session. It is important that Identify Risks you come prepared and ask questions as there is no rubric for this as you would experience in real life. It is up to the team to confirm the details and ensure that they Assess Risks Manage Process have provided everything that was asked Qualitative by the Sponsor. If necessary, further Quantitative Review & Update meetings with the corporation's Plan Responses representative will take place with the team, upon request. Implement Responses Definition of the Deliverables for this project: 1. Create a Risk Management Plan with the required risk framework diagram that will discuss your approach to running this project as well as include the other components of a valid risk management plan. The use of a template is highly recommended. If a template is used, consideration around tailoring for this assignment will need to be addressed. Components to be included: (not in order) Approach based on your framework diagram, tailored step by step for the Project A risk matrix properly configured needs to be explained and provided as reference in your risk management plan. This will be used to qualify your risks in the register. A RISK Breakdown Structure (RBS) linked to your risk register via a category column. A list of Stakeholders for the project. A table of who is responsible for each element of work on your team (RACI format) Documentation of Assumptions and Constraints for the Project. 2. Generate a Risk Register fully completed and including: Please provide a list of risks in a risk register template which is best created in Excel to support easy sorting. Note: Expectations are that you have at least 40+ risks listed when you are done with this process. An effort should be made to clearly identify at least two (2) opportunities on top of your 40 negative risks. ABC Corporate Party - Risk Management Prolect Temporary Logo 2 x x RI 5x 0 Once identified provide for each risk an assessment of probability and impact supported by your matrix description in your risk management plan. Based on this assessment, you can then order orprioritize the risks in your register by obtaining a score for each. 0 As part of providing risk responses, please ensure that you include the strategy for each in a separate column. Try as best you can to provide a variety of risk responses to cover all aspects of the risks for this project. 0 Please complete your risk register with the pertinent information for each risk (categories, owner, and any relevant information to fill the template). In a separate document, please answer the following three {3) questions: ( Please provide exampies, samples and clear references when you are doing the research on these questions) ~ I 01. Once your risk register completed, you are asked to present your risk documentation to the Sponsor and other key Stakeholders for the Project. Before your presentation, the Sponsor requests that you discuss in further detail the top three (3) risks for your project including if . there is a need for building any contingency around these risks. Please give a full explanation and analysis for those three {3) risks including what should be your approach to deal with them and what if any additional contingency will be requested to cover these risks. You will need to provide a quantifiable amount for each risk and a total for reserves. This will be including as part of the recommendations during your Team presentation to the Sponsor. ' 02. In the last 2 years, a lot of events have been canceled or postponed due to Covid19. It is normal to wonder if it will happen again. What would you recommend to the ABC Corporation when they ask you to help them put in place some guidelines in case this were to continue . in 2022? Please explain and provide examples. 03. For this project, you are contracted with your team of specialists in risk management to do the risk assessment, analysis and provide recommendations ahead of the event while another Team {Corporate Event Planner and their team) will be working the actual event. . How could this generate risk in itself? What can be done to facilitate this? Can you explain