Risk Register Workbook Instructions

This template is to be used for identifying risks and creating plans for how to avoid them (negative risks) or how to make them happen (positive risks) and what to do if they happen (contingency plans) and managing them throughout the project. The first sheet, titled Risk Register, shows a number of fields to use for gathering the following information about risks. Risk ID is some unique value that identifies the risk. Risk Name is a short description of the risk. Risk Description "If this risk occurs, then what impact will it have on the project?" It should be written as an "If, then" statement. Impact as rated on a very low, low, medium, high, and very high scale. Probability as rated on a very low, low, medium, high, and very high scale. Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color code (risk ranking) for each risk. Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk? Proactive Response Plan is a detailed plan of what changes will be made to the project, project scope, and/or WBS proactively to try to make the risk happen (positive risk) or stop it if it is a negative risk. Trigger Event is a description of how you will know if the risk has occurred or is about to occur. Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will you react to the risk once it occurred?

Risk Register Workbook Instructions This template is to be used for identifying risks and creating plans for how to avoid them (negative risks) or how to m managing them throughout the project. The first sheet, titled Risk Register, shows a number of fields to use for gathering the following information about ris Risk ID is some unique value that identifies the risk. Risk Name is a short description of the risk. Risk Description "If this risk occurs, then what impact will it have on the project?" It should be written as an "If, Impact as rated on a very low, low, medium, high, and very high scale. Probability as rated on a very low, low, medium, high, and very high scale. Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color code (risk Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk? Proactive Response Plan is a detailed plan of what changes will be made to the project, project scope, and/or WB Trigger Event is a description of how you will know if the risk has occurred or is about to occur. Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will you react to th Form P-4 Project Manager: Name (816) XXX-XXXX Form P-4 Project Manager: Name (816) XXX-XXXX Risk Register ID Risk Name 1 Hardware Unavailability 2 Hardware is faulty The internet connectivity is low and down There is issue in the 4 installation of the network The cost of the 5 project is not within budget The resources are not 6 available on time and allocated on time The data security is vulnerable and not on 7 lines with theorganization policies The database is not 8 upto mark and full of issues The training of the 9 resources is not complete on time The technical support 10 is not feasible due to maintenance issues 3 11 12 13 14 15 16 17 The Wi-fi to access the systems is down The budget allocated to the project is less as compared to the acutal spendings There is mismatch in the requirements documents leading misunderstanding and wrong developments The development is not on track and leading to delay The project resources are over allocated The walkthroughs of the requirement documents was not adequate There is delay in the testing process due to delay in coding Form P-4 Risk Description Impact Probability Risk Ranking Positive/Negative Proactive Response Plan VH,H,M,L,VL VH,H,M,L,VL What is the risk color code ? Is this a positive or negative What proactively can be attempted to risk from the risk matrix? make the risk happen or prevent it? H H Red Negative Look for more sellers of the component H M Red Negative Look for more sellers of the component H L Yellow Negative Look for another Internet connection The team is not able to handle network H L Green Positive New opportunities for team Cost is not approved H H Red Negative Project can not start Project schedule is affected H M Yellow Negative Make detailed scheule plans Security threat H L Green Positive More firewall protection Database shutdown M L Yellow Negative Backup database Training issues of team M M Yellow Positive Team trainings on technology Support issues L L Green Positive Support team alignment The internet to handling complaints is not working H L Yellow Negative Look for another Internet connection Cost is not approved H H Red Negative Project can not start, scheduled activities over run the cost Requirements not clear H H Red Negative Requirements walkthrough with the teams Development H scheduled is over run H Red Positive Development replanning Resurces are free L Green Positive Assignment of work Affect on development M and work L Yellow Negative Proper walkthroughs Development H scheduled is over run H Red Positive Development replanning and testing replanning The main hardwrae compenets are not available The components procurred are not working The internet to handling complaints is not working L Project Manager: Name (816) XXX-XXXX ID Risk Name The testing is not upto mark and the bugs are in the final delivery stage There is change in the scope of the project The project is of bad quality There are network issues leading to delay in the approval process The central drive to store the documents is inadequate leading to storage issues The training for the process was inadequate for people to change from manual to automatic process The server speed is slow and apporvals takes time The download and upload of documents takes time The technology used is irrelevant as compared to the organization requirements Skills issues among the employees The central drive is not accessible The training for the process was inadequate for people The server speed is slow Document processing takes time Technology is inadequate to handle load Risk Description Impact Probability Risk Ranking Positive/Negative Proactive Response Plan Affect on development M and work L Yellow Negative Proper walkthroughs Scope Screep H M Yellow Negative Discussion with stakeholders Output is not matching H M Yellow Positive Back to discussion board on issues Network issues L L Green Positive More network providers Storage Issues M M Yellow Negative More backup disks Training issues of team M M Yellow Negative More trainings Network issues M M Yellow Negative Increase in servers and RAM Network issues M M Yellow Negative Increase in servers and RAM Technology issues L L Green Positive Technolgy enhancement Resurces are free H M Yellow Negative Trainings Storage Issues M M Yellow Negative More backup disks Training issues of team M M Yellow Negative More trainings Network issues M M Yellow Negative Increase in servers and RAM Network issues M M Yellow Negative Increase in servers and RAM Technology issues L L Green Positive Technolgy enhancement 33 Skills of users Resurces are free H M Yellow Negative Trainings 34 Billing issues Billing is not proper L L Green Negative Enhanced billing solution 35 Business losses Business loss due to competition H L Yellow Negative Discussion with stakeholders Network issues H L Yellow Positive More downtime Business loss due to competition H L Yellow Negative Discussion with stakeholders M M Yellow Negative More testing M M Yellow Negative More testing M M Yellow Negative More testing 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 36 Increased Downtime Reliance on technology 37 susceptible to frequent changes 38 Testing failures 39 Sanity failures Regression testing 40 failures Form P-4 Testing team is not competent Testing team is not competent Testing team is not competent Project Manager: Name (816) XXX-XXXX ID Risk Name Form P-4 Risk Description Impact Probability Risk Ranking Project Manager: Name (816) XXX-XXXX Positive/Negative Proactive Response Plan Trigger Event What do you think will trigger the event? Parts do not ship on assigned date. Parts not working Reactive Contingency Plan What are your backup plans if the risk should occur? If possible, have a backup supplier identified and standing by. If possible, have a backup supplier identified and standing by. Network fluctuation Backup modems Team is not confident New team members on board Very high Cost estimate is high Take sponsor in confidence High Resurce crunch Hire more people Medium Hacking More security of softwares and applications Non execution of database queries Backup database server Team performance is poor Regular trainings Support issues Backup teams Network fluctuation Backup modems Cost estimate is high Take contingency funds Scope not clear Scope definition with stakeholders Development milestones are missed Contingency plans Resources are free More work Issues in development More walkthroughs Development and testing milestones are missed Contingency plans Form P-4 Impact Low Very low Very low Low Medium Probability Risk Matrix Project Manager: Name (816) XXX-XXXX High Very high Trigger Event Reactive Contingency Plan Issues in development More walkthroughs Scope changes Scope Signoff Milestones miss Involvement of good resources Network fluctuation Back up plans Storage failure Storage space to be increased Training issues Trainers Low speed More backup memory Low speed More backup memory Competition is ahead Implementation of new technology Resources are confused Traiings Storage failure Storage space to be increased Training issues Trainers Low speed More backup memory Low speed More backup memory Competition is ahead Implementation of new technology Resources are confused Traiings Billing mismatch Trainings in billing Loss in sales Sales team discussion Network fluctuation More security of softwares and applications Loss in sales Sales team discussion Testing is poor Training to teams Testing is poor Training to teams Testing is poor Training to teams Form P-4 Project Manager: Name (816) XXX-XXXX Trigger Event Form P-4 Reactive Contingency Plan Project Manager: Name (816) XXX-XXXX