Rock'n Bands' A Project Management Decision-Making Game \"Around the world or around the block, Everywhere I go, the kids wanna rock Your company, Planners 'R Us, specializes i effectively managing projects. Previous experience has mvolved conference management systems, commercial construction, and software development projects. A new, intriguing project offers another opportunity to apply your project management expertise. The umiversity you just graduated from wishes to put together a music festival, \"Rock 'n Bands"\". This will feature a number of top music groups, and should attract interest from students, local residents, and music fans throughout the region. Your company has met with Umversity officials to develop a list of activities required to make Rock'n Bands a reality. The list on Page 2 includes twelve activities as well as their durations and immediate predecessors. The project plan 1s also described visually on page 2 with a network diagram. The subscripts on each activity denote the number of weeks of work that activity 1s expected to require. Arrows denote the order of activities. For instance, activity E cannot be started until activity A i1s completed, and activity H cannot be started until both C and D are complete. The start and end nodes are dummy nodes and do not need to be worked on. Note that at the beginning of the project, activities A, C and D are available to start working on, as they have no predecessor activities. Be sure to understand the diagram before reading further. Your job is to allocate workers to tasks each week during the project. Planners 'R Us has agreed to complete the project in 10 weeks (finishing two weeks before the Festival), and wants to mimimize the costs associated with the project. All tasks A-K must be completed in 10 weeks. You have four (4) workers, although you do not need to use all of them every week there are other tasks they can do n your company. For bookkeeping purposes, your company will charge $200 per week for each worker that you use. If you happen to need an additional worker, there 1s one (1) available, but that person would then not get their other work done; thus, you will be charged $300 per week for the additional worker. In addition, if the project 1s \"late ot quite as efficient as having one worker complete it from start to finish. Doing this requires additional coordination (by you) and may require some overtime by the workers. These costs total an additional $100 per week. The most workers that can be assigned to any task in a week is two (since having 3 or more requires so much additional coordination that no reduction in time is achieved). To summarize, the most workers on any given task is two (2) per week, and the total number of workers you may employ for any week is at most five (5). Activity Description Duration Immediate (weeks) predecessors A Contract negotiation with selected music groups 3 B Find a construction firm & build the stage 5 C C Contract negotiation with roadies 2 D Screen and hire security personnel 3 E Ticket distribution arrangements 1 A F Organize advertising brochures and souvenir program printing 4 D G Logistical arrangements for music group transportation 1 E H Sound equipment arrangements C, D Processing of travel visas (for international groups) F, H Hire parking staff, and make parking arrangements E, B, H Distribute media passes and arrange for MTV recording G L Arrange for concession sales and restroom facilities E1 GI A3 Ks Bs JA Start End 15 D FA Being an experienced manager, you are aware that all projects involve various uncertainties (e.g., delays, additional requirements, or even improved efficiency) that can occur at any time. Since you do not want to lose your reputation for on-time delivery in Planners 'R Us, you are determined to plan the project well and be as efficient as possible from the first week on. For now, you want to develop a plan for the whole project, but the only decision that needs to beFor now, you want to develop a plan for the whole project, but the only decision that needs to be implemented 1s how to allocate workers for the first week. Report this decision to the instructor (the reporting sheet on page 4 may help with this). After all teams have reported their decisions for first week allocations, the mstructor will let you know of any changes that may occur regarding the project. Then, you will make decisions for the 2 week. Designed by: Ken Klassen, Brock University Keith Willoughby, Bucknell University Mote: This game has been developed for educational purposes. It may be used, disseminated, and modified for educational purposes, but it may not be sold. In all uses of the game, the original developers must be acknowledged (as has been done above). 2003, Ken Klassen & Keith Willoughby Employee / Task Assignment Reporting Sheet TEAM #: # of # of Week Tasks to employees Week Tasks to employees work on per task work on per task 7 2 8 3 9 10 5 11 12