Sample agenda format for a formal meeting AGENDA ANNUAL GENERAL MEETING XYZ CORPORATION CRYSTAL BALLROOM QUEENSHOTEL WINNIPEG, MANITOBA 9 0 0 A M WEDNESDAY, JANUARY 7 , 2 0 xx AGENDAITEMS Call to order RollCall 3 Approvalof Minutes Statement from the Chairman of the Board Financialrepert Approvalof revisedbylaws Election of new Directors Adjournment Sample agenda format for an informal meeting DATE AND TIME MEETING TOINTRODUCE NEW PERSONAL COMPUTERS FOR MANAGERS Discussion of the current method of typing used by Managers Planning Manager 1 5 minutes Overview of the Consultant's findings Representative from the Consulting Company 3 0 minutes Overview of the new plan Planning Manager 3 0 minutes Training considerations Director of Training 3 0 minutea Cotleo break 1 5 minulea Question and Answer period Panal of Presenters 4 5 minutes 7 Adjournment The agenda is a blueprint for the meeting It is designed to help members prepare for the meeting and to keep the group focused on the goals of the meeting Drafting an Agenda Formal meetings always have certain parts which must be included and listed on the agenda These are described in the table below A less formal meeting agenda will usually have only a list of the items to be discussed along with date and time information If possible, it is a good idea to estimate the amount of time for each item on the agenda This gives the participants an idea of how long the meeting will last Agendaltem Description Call to order This is simply the formal beginning of the meeting Attendance or This is the listing of those in attendance Roll Call Approval ef Minutes from the previous This is done by formal motion, and it gives members an opportunity to correct any errors or meeting omissions in the Minutes Any standard reports These may include reports from regular standing committees or , very often, the financial report Old business This includes any items held over from previous meetings New business This includes any new issues that should be discussed and should be divided into specific topics Adjournment This is a formal motion to end the meeting In drafting the agenda, you may wish to contact members and ask if they have any issues that they would like included in the meeting Once you have drafted the agenda, you can send it out and ask for any comments, additions, or deletions Finally, at the meeting itself, members should be asked if there are any new items that should be added to the agenda Sample agenda format for a formal meeting

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Sample agenda format for a formal meeting  AGENDA ANNUAL GENERAL  MEETING XYZ CORPORATION CRYSTAL BALLROOM QUEENSHOTEL WINNIPEG, MANITOBA 9   0 0 A   M   WEDNESDAY, JANUARY 7 , 2 0 xx AGENDAITEMS Call to order RollCall 3   Approvalof Minutes Statement from the Chairman of the Board Financialrepert Approvalof revisedbylaws Election of new Directors Adjournment Sample agenda format for an informal meeting  DATE AND TIME MEETING TOINTRODUCE NEW PERSONAL COMPUTERS FOR MANAGERS Discussion of the current method of typing used by Managers Planning Manager 1 5 minutes Overview of the Consultant's findings Representative from the Consulting Company 3 0 minutes Overview of the new plan Planning Manager 3 0 minutes Training considerations Director of Training 3 0 minutea Cotleo break 1 5 minulea Question and Answer period Panal of Presenters 4 5 minutes 7 Adjournment The agenda is a blueprint for the meeting  It is designed to help members prepare for the meeting and to keep the group focused on the goals of the meeting  Drafting an Agenda Formal meetings always have certain parts which must be included and listed on the agenda  These are described in the table below  A less formal meeting agenda will usually have only a list of the items to be discussed along with date and time information  If possible, it is a good idea to estimate the amount of time for each item on the agenda  This gives the participants an idea of how long the meeting will last  Agendaltem Description Call to order This is simply the formal beginning of the meeting  Attendance or This is the listing of those in attendance  Roll Call Approval ef Minutes from the previous This is done by formal motion, and it gives members an opportunity to correct any errors or meeting omissions in the Minutes  Any standard reports These may include reports from regular standing committees or , very often, the financial report  Old business This includes any items held over from previous meetings  New business This includes any new issues that should be discussed and should be divided into specific topics  Adjournment This is a formal motion to end the meeting  In drafting the agenda, you may wish to contact members and ask if they have any issues that they would like included in the meeting  Once you have drafted the agenda, you can send it out and ask for any comments, additions, or deletions  Finally, at the meeting itself, members should be asked if there are any new items that should be added to the agenda  Sample agenda format for a formal meeting

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Sample agenda format for a formal meeting: AGENDA ANNUAL GENERAL. MEETING XYZ CORPORATION CRYSTAL BALLROOM QUEENSHOTEL WINNIPEG, MANITOBA 9 : 0 0 A . M

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