Scenario A6: Management Meeting VideoP a g e | 1Context: See rubric; the following is a report that has reached you via email.Situation:Hello Project Manager,I hope this email finds you well. Unfortunately, I must disrupt your vacation because there have majordevelopments since you left a few days ago, and they require your immediate attention. Following ourdivision's protocol: we'll at least need a video message from you to the stakeholders, and an email withan updated task list to your team.Here's what has happened:1. Song Lee, your Infrastructure Manager is indicating that the Test Application Server gotransomware on it and is unavailable for our testers and it is unknown how this could happenwithin our network and if other systems are at risk.2. Anne Chovy, your Business Analyst, reported that:a. Saji Dubal, our Transition Manager has made a unilateral decision to stopcommunication with the worker's union representative. As a result, the union isthreatening to pull their support for this project. Without the union, this project willabruptly end.b. Steve Heart, our Sales Manager distributed an earlier version of the system featuresheet to all the branches. From that, the sales representatives are promising ourclients features that our system does not support.c. She also thinks that our Development Manager doesn't know what he's doing andshould be replaced.3. Grace Black, your Ways and Means Officer, indicates that she has established a greatrelationship with our network provider. This relationship gives us access to their webdevelopment, networking, and security resources should they be required.4. Dennis Goldsmith, your Development Manager, indicates that:a. The Web Development Team operating from Turkey has completed theirdevelopment 4 weeks ahead of schedule.b. He also had two members of his New York team develop a personality conflict witheach other and both are threatening to leave the company. This will leave no staff tocontinue with the backend development.c. He also indicates that the Web Development Team in India is having troublemaintaining a stable network connection. The powerful monsoons are knocking outpower to their municipality. This is causing them to fall behind in their developmenttasks.With all these issues, the new project sponsor is justifiably upset and confused, especially as they havetheir second steering committee appearance coming this week, and their first one without you present.

Best regards,

Juni

Course: COM610 Due: See Blackboard for due datesAssignment #6: Management Meeting Video Late Penalty: 10%/day; not accepted after 3 daysTotal Value: 15 marks for 15% of your gradeThe Assignment: You have the scenario document that simulates a report that has reached youafter coming spending a few days on vacation. The report specifies the challenges that yourteam has encountered in your absence and identifies the key issues and stakeholders. As you arein a place that has sporadic internet connectivity, you follow the division's protocol and decide topre-record a (maximum 5 minute) video message that addressing your team members and yoursteering committee, regarding the issues in the scenario. The message is intended to be playedby your delegate at their next project meeting and is viewed as your instructions to the team andassuring words to the steering committee that the project is still on-track.To be successful, your video message must successfully address all issues in the scenariodocument in a calm, decisive and professional manner, otherwise negative assumptions will bemade about your leadership skills. The video is to address both, the steering committee aswell as your team. Remember to use indirect or direct messaging as appropriate.Additionally, you must prepare an email with a task list for your team to deal with theseissues. Every team member must receive at least 1 set of instructions, but no team member mayreceive more than 2.The email must follow our email writing style that we learned in this course.Use formatting, like headings, sub-headings, bullet points, font styes, etc., to make the email"skimable" and easy to read.Grading Rubric for AssignmentLine Item Value No value Partial Value Full ValueProjectGovernanceCommunications(Video)3% Fails articulates apositive, but realisticmessage to thesteering committeeOR directs blame onteam members orcollaboratorsPartially articulates apositive, but realisticmessage to the steeringcommitteeClearly and coherentlyarticulates a positive,but realistic message tothe steering committee.Video and audio is clearand presenter's deliveryis confident. Video isless than 5 minutes inlength.Conflict andIssuesManagement(Video)3% Fails to address morethan half of the issuesfrom the scenariodocument, in mannerthan minimizesconflict OR createsmore conflict, and/orCaptures most businessrequirements from theconversation in themultimedia file, in thesummary section andassigns most of thework accordingly.Addresses all issuesfrom the scenariodocument, in mannerthan minimizes conflictand assigns work to theteam accordingly. fails to assign work tomost of the issues.PresentationStyle, Contextand Tone(Video)2% Ineffective use ofdirect and indirectmessaging format.Somewhat effective useof direct and indirectmessaging format.Effective use of directand indirect messagingformat as appropriate.Issue re-prioritizations(InstructionalEmailDocument)2% Less than half of thefeatures are present,or most of thereprioritization tasksdo not have a directconnection to theissue.Most of the featuresare present and most ofthe reprioritizationtasks have a directconnection to the issue.Each of the re-prioritizations tasks foryour team directlysupports an issue fromthe scenario; all itemsare covered by at leastone re-prioritization;and, the video andinstructions documentdo not contradict eachother at any pointTeam Taskingand TeamManagement(InstructionsEmailDocument)2% Less than half of theteam members aregiven areprioritization, orone person is givenmore than twoMost team membersare given areprioritization, and noone person is givenmore than twoEvery team member isgiven a reprioritizationtask, and no person isgiven more than two.All tasks are inS.M.A.R.T. format.Email andCorporateTemplate(InstructionalEmailDocument)3% Less than half of thefeatures are presentMost of the featuresare present.Email follows theproper email structure.Perfectly consistentformatting, sections/subheadings are usedeffectively, audiencesare identified for eachre-prioritization task.SMART is an acronym that stands for: Specific: Goals should be specific and defined rather than vague. Measurable: It's important that you're able to measure your progress. Achievable: Make sure the goal you set is achievable. Relevant: Your goal should relate in some way to larger life plans. Time-bound: Set a deadline for reaching your goal.How to Set SMART Goals | Goal Setting for Students (youtube.com)Upload your video to Microsoft Streams. Log into Microsoft Streams using your Seneca credentials anduse the instructions below to upload your video. Copy the Streams link from the Share menu and pasteit into your instructions email document. Upload the instructions email document to Blackboard formarking. How to upload your video to Microsoft Streams: https://youtu.be/xeEFCTw17QILink to Microsoft Streams: Microsoft StreamEnterprise Video Platform | Microsoft 365