Scenario ABC Company conducts their annual business planning meeting on Tuesday, 24 November commencing at 9.30am and finishing at 4.30pm. This meeting is generally conducted at some external venue in Melbourne. They are expecting 15 participants in the meeting. Two of the participants are coming from interstate (Sydney and Adelaide), whilst one participant will participate via teleconference from Perth. The ABC Company meeting policy states that the annual business planning meeting starts with a CEO presentation followed by discussion on agenda items in the pre-lunch session of the meeting. The CEO will show a PowerPoint and talk on the achievements of the year and future strategic direction of the company. Lunch will be catered for by the external venue. The post lunch session is usually a presentation from a guest speaker. In this year's meeting, the guest speaker is from the USA and is expected to show a video and talk on innovative products for two hours followed by discussion. In the afternoon, participants will divide into groups to develop ideas and consider their strategic needs for the upcoming year. Task 3.1 You are working as a Senior Administrative Officer and have been requested to organise the meeting in a professional manner, to organise the venue, catering, technical and accommodation requirements. The participants are from diverse cultural backgrounds and have different dietary requirements that include vegetarian, halal and gluten free. These requirements need to be considered when planning for this meeting. You need to: 1. Document the tasks to be completed to ensure that all the preparations for the meeting will be correctly organised. This can be a bullet point list. 2. Write an email to all participants that will serve as the invitation to notify participants of the meeting. 3. Explain what meeting papers would be required for the meeting in no more than 50 words. 4. Describe the organisational requirements, conventions and any legal and ethical requirements that are applicable to your meeting ANIT Australia Pty Ltd t/a Albright Institute of Business and Language | RTO: 45041 | CRICOS: 03553J |P.1 1300 189 154 | Level 2, 341-345 Queen Street, Melbourne VIC 3000 | www.albrightinstitute.edu.au | v 1.0 What needs to be submitted for this assessment: A list of the tasks expected to be completed to ensure all preparations for the meeting can be organised correctly. This can be a bullet point list An email sent to all participants inviting them to the meeting which must include details of the venue, the date and time of the meeting and the purpose of the meeting A document that has an explanation of which meeting papers will need to be produced along with details around organisational requirements, conventions and legal or ethical requirements that need to be considered.