Scenario: John Readings Pty. Ltd. Re-design Bookstore Caf

The Procurement Director has asked you to assist the building contractor to manage the process of tendering from local landscape companies for the external landscaping requirements of the cafes. The schedule of store redevelopment and space requiring landscaping will be as follows:

1. Hobart - 8 square meters

2. Launceston - 18 square meters

3. Adelaide - 12 square meters

4. Collins Street Melbourne - no external landscaping required

5. Geelong - 13 square meters

6. Ballarat - 15 square meters

7. Sydney city - no external landscaping required

8. Parramatta - 7 square meters

9. Canberra - 10 square meters

10. Byron Bay - 21 square meters

This will include the preparation of garden surfaces including removal of existing concrete, planting in a tropical theme, weed matting and bark chipping. Plants are not to exceed 2 metres in height and should be low maintenance. You are required to obtain information from suitable suppliers.

From: Landscape Solutions

To: John Readings Project Manager

Thank you for including us for consideration of your landscaping needs for the Book Caf refurbishment across Australia. From modest beginnings back in 1993, Landscape Solutions has grown to be Australia & New Zealand's largest and most successful Landscape Company - expanding our operations across the eastern seaboard to meet the needs of a national 'blue-chip' client base.

As positive momentum propels us into a third decade of operation, we remain true to our original values of 'an unrelenting focus on customer service'. Our business systems and service models are safeguarded by a Third Party Accreditation to give you the security of a reliable partner who delivers dependable, superior outcomes. We are internationally certified in ISO 9001, ISO 14001 and AS/NZS 4801. For more information, please refer to our website https://landscapesolutions.com.au/. We would be able to deliver during the project at a rate of $150 per square metre.

Your sincerely,

John Gashi

From: Supergardens

To: John Readings Project Manager

We are Victoria's leading Landscaping firm. We make it our number one priority to develop and foster long-term relationships, always deliver what we say we will, and are always upfront with our results-focused clients. We do our best work, so you can focus on doing yours.

Our dynamic team is carefully hand-picked from the industry's best, with on-going training and mentorship of our apprentices ensuring we can continue to deliver on our promises well into the future.

We would be able to deliver to your agreed timeframes for all Victorian works. Our rates vary from $110-160 per square metre.

We are internationally certified in ISO 9001, ISO 14001 and AS/NZS 4801. For more information, please refer to our website http://www.supergardens.com.au/

From: Skyline Landscape Services

To: John Readings Project Manager

Thank you for your proposal. For more than 25 years we've proudly provided quality, cost-effective services to residential estates, commercial properties and government departments.

Skyline's proven approach to Landscape Maintenance ensures we deliver consistent, reliable landscape solutions no matter how complex the property. We remain a family business, built on the values of trust and reliability. We take pride in what we do. Whether large or small, every Skyline client receives the personalised service of a local business. This service is underpinned by the expertise of a national organisation. Skyline provides services throughout Sydney, Brisbane, Perth, Melbourne and Canberra and the surrounding regional areas.

We would be able to deliver to your agreed timeframes for all works. Our rates would be $160 per square metre. Please refer to our website https://www.skylinelandscape.com.au/ or contact us for further information

2. To finalise the procurement process for the organisation you have been asked to provide an evaluation report.

Procurement Evaluation Report and provide a written on how you planned, prepared, conducted, and followed up on your project procurement activities.

Your report must include an evaluation of the effectiveness of the following:

Determine and establish procurement processes:

a. How did you identify project procurement requirements?

b. How did you obtain information from suppliers capable of fulfilling procurement requirements?

c. What process did you use to determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency?

d. How did you obtain relevant approvals for procurement processes to be used?

BSBPMG537 Manage Project Procurement Learner Assessment Pack Page 19 of 33 Conduct procurement activities:

e. Describe at least one problem that had to be solved during your project procurement activities, the problem-solving technique you used and why, and how this technique assisted you in solving the problem.

f. Discuss how you identified and acted according to probity and project governance constraints

g. Discuss how you communicated agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

h. Discuss how you solicited vendor responses according to proposal requirements

i. Explain how you evaluated responses and selected preferred vendors according to current legal requirements and agreed selection criteria

j. Discuss how you have negotiated with preferred contractors or suppliers, to agree on terms and conditions of supply

k. Explain how and when you would make modifications to the procurement management plan.

l. Explain how you have monitored and reviewed the procurement process to ensure plans and processes were current, timelines were met and problems were resolved

m. Discuss how you have identified and reported procurement management issues and implemented agreed remedial actions to ensure project objectives are met. Provide examples.

n. Outline how you have reviewed project outcomes to determine effectiveness of procurement management processes and procedures

o. Explain the finalisation activities you have undertaken to ensure vendor deliverables meet contracted requirements. Provide evidence (screenshots, emails, completed documents)

p. Identify and document at least two lessons learned and recommend improvements for application in future projects.