Scenario:

You are a Project Coordinator organizing a charity event to raise funds for a local animal shelter. The event will be a fun-filled carnival with games, food stalls, and entertainment. Your goal is to create a budget for the event to ensure that you can cover all necessary expenses while maximizing the funds raised for the shelter.

Timeline: 10 week project.

Your task is to make the following:

1. Total Project budget, please document all your assumption (rate/hr, salary costs, transportation, shipping, misc, etc..) the rates are entirely your choice.
2. Time-phased budget (this needs to be done for 10weeks)
3. Consider this a low-risk project and assign a 10% contingency fund to this project.
4. Please calculate CPI and SPI for week 5, please document your assumption.

Work Breakdown Structure (WBS) for Budget Preparation:

WBS Codes:

1. Event Planning (EP)

1.1 Define Event Objectives and Scope (EP-1)

1.2 Select Venue (Location, Facilities, Cost) (EP-2)

1.3 Determine Event Date and Time (EP-3)

1.4 Create Event Schedule (EP-4)

2. Logistics (L)

2.1 Arrange Equipment Rental (L-1)

2.2 Secure Permits and Licenses (L-2)

2.3 Arrange Transportation for Supplies and Equipment (L-3)

2.4 Coordinate Volunteer Staffing (L-4)

3. Marketing and Promotion (MP)

3.1 Design and Print Flyers, Posters, and Banners (MP-1)

3.2 Create Social Media Campaigns (MP-2)

3.3 Distribute Promotional Materials (MP-3)

3.4 Advertise in Local Media (MP-4)

4. Food and Beverage (FB)

4.1 Plan Menu (FB-1)

4.2 Estimate Food and Beverage Costs (FB-2)

4.3 Arrange Catering or Purchase Supplies (FB-3)

5. Entertainment (E)

5.1 Book Performers (Musicians, Magicians, Clowns) (E-1)

5.2 Plan Entertainment Schedule (E-2)

5.3 Estimate Entertainment Costs (E-3)