Scenario

You have been asked by the project manager to organise a 1 day, project initiationplanningmeetingTheyhaveauthorisedyoutohireavenuetohostthemeetingandhavegivenyoualistofparticipantstoinvite Youarerequiredtoprovidemorningandafternoonteaaswellaslunch Theyplanonhavingtheprojectsponsorpresentthe

introductionforthemeetingtosetthesceneandthentheywillruntherestofthemeetingThekeycomponentsofthemeetingare:

• Definingthescopeoftheproject
• Riskidentification
• Benefitidentification
• Resourcingrequirements
• Nextsteps

Question1:

Explainthetypeandpurposeofthemeetingthatyouwillbeorganising

Question2:

Inplanningforthemeetingandthinkingabouttheparticipantsthatwillbeattending,whatarrangements do you need to organise and are there any specific requirements for theparticipants?

Question3:

Preparethefollowingdocumentsforthemeeting:

a Noticeofmeetingb Agenda

c Alistofthepapersthatyouwillincludewiththeagenda

Question4:

Explainhowyouwilldistributethemeetingdetailsanddocumentation Inyour explanation,includethetimelinesyouarerequiredtomeeteghowmuchnoticeistobegiventoparticipantsofthemeeting?Whatisthetimelineforparticipantstoreplyby?

Question5:

Explainwhatresourcesyourequireforthemeetingandhowyouwillconfirmthattheyarereadyforthecommencementofthemeeting

Question6:

Provideapageofminutesfromthemeetingincludingthekeydecisionsandactionsforimplementation

PartB

Question1:

Explainarequirementforeachofthefollowingforbusinessmeetings:a legal

b ethical

c organisationalrequirements

Question2:

Explainwhatameetingquorumis

Question3:

Explainhowandwhereanorganisationwouldstoremeetingminutes