Section 1: Contact Information

- Name of the inquirer: Smitha Koduru

- Member ID number: 9876543

- Mailing address: 188 College Street, Barrie, ON, L4M 5J4

- Email address: s..y@gmail.com

- Primary phone number: (416) 705-0198

- Alternate phone number: (416) 705-0264

Section 2: Employment Information

- Company or Employer Name: Ontario Community College

- Role, Position, or Title: Project Manager, PMI Chapter Establishment Team

Section 3: Volunteer Experience

Volunteer Role 1: Project Coordinator for Local Non-Profit Organization

- Duration: January 2020 - December 2021

- Responsibilities: Led a team of volunteers in organizing monthly community clean-up events. Managed schedules, coordinated with local authorities, and ensured safety protocols were followed.

- Achievements: Increased participation by 40% through community engagement and social media outreach.

Volunteer Role 2: Workshop Facilitator at Ontario Community College

- Duration: September 2019 - March 2020

- Responsibilities: Designed and delivered workshops on project management fundamentals for students in the Community Development Program. Collaborated with faculty to tailor content to students' needs.

- Achievements: Received positive feedback for making project management accessible, with several students pursuing further education in the field.

Volunteer Role 3: Mentor for PMI Ontario New Members

- Duration: June 2021 - Present

- Responsibilities: Provide guidance and support to new PMI members, helping them navigate PMI resources, network with professionals, and start their paths toward certification.

- Achievements: Mentored over 20 new members, with 10 successfully passing their PMP exams within their first year of membership.

Section 4: Chapter Formation Proposal

Proposed Chapter Name: PMI Ontario Lakeside Chapter

Previous Attempts to Form a PMI Community: No previous attempts have been made.

Area of Operation: The chapter will primarily operate in Barrie, Ontario region, focusing on the cities surrounding the Great Lakes area, including but not limited to Toronto, Hamilton, and Mississauga. The operation area will include the postal codes starting with L and M.

List of Critical Stakeholders:

• Other PMI Chapters: PMI Toronto, PMI Ottawa Valley
• Registered Education Providers (REPs) in the area
• Local businesses and organizations with project management needs
• Government agencies are involved in infrastructure and community development.

Academic institutions: Ontario Community College, Laurentian University, University of Toronto, McMaster University, CTS Canadian Career College, Centennial College etc.

Proposed Chapter's Focus: The chapter will focus on fostering project management excellence through education, networking, and professional development opportunities. The mission is to support project management professionals in their career growth and contribute to the advancement of the project management profession in the Ontario region.

Value Offered to Stakeholder Groups:

• Members: Access to specialized workshops, certification study groups, and networking events to support their professional growth and PMI credential maintenance.
• Volunteers: Opportunities for leadership and professional development, contributing to the project management community and gaining valuable experience.
• Existing Communities: Collaborations on events and initiatives to strengthen the project management ecosystem in Ontario.
• PMI: Enhancing PMI's presence in the Ontario region, supporting the organization's goals of promoting project management excellence and facilitating professional development.

Contact with Volunteer Leaders:

Preliminary discussions have been held with leaders from PMI Toronto and PMI Ottawa Valley Chapters, with positive feedback and offers of support for chapter formation.

Chapter's Objectives:

The PMI Barrie Chapter is committed to establishing a robust local platform designed specifically for PMI members to engage in networking, knowledge sharing, and professional development. Recognizing the diverse needs of project managers at different stages in their careers, the chapter is dedicated to offering a comprehensive range of educational events and certification preparation sessions. These initiatives are aimed at enhancing the skill sets of project management professionals, thereby enabling them to navigate their careers with greater confidence and competence. Furthermore, the chapter seeks to forge meaningful collaborations with local businesses and academic institutions. This collaborative effort is focused on highlighting the significant value of project management practices and PMI certifications within the professional community. By promoting these standards, the PMI Barrie Chapter aspires to contribute to the elevation of project management excellence in the local region, fostering a community where professionals are empowered to achieve their full potential.

Project Management Environment:

The project management environment in the Barrie region is distinguished by a high level of maturity, underscored by a notable presence of certified Project Management Professionals (PMPs). This proficiency in project management is mirrored across several key industries that dominate the area, namely technology, healthcare, education, and manufacturing. Each of these sectors not only contributes significantly to the region's economic landscape but also represents fertile ground for the application and evolution of project management practices. Furthermore, the potential for collaboration is vast, with numerous organizations and academic institutions present in the region. These entities express a keen interest in advancing project management education and professional development, indicating a rich ecosystem for the proposed PMI Barrie Chapter to engage with and contribute to. Notably, the absence of specific PMI chapters within Barrie positions the PMI Barrie Chapter as a unique and pioneering entity. This exclusivity presents an unparalleled opportunity to serve the project management community in the region, filling a void and establishing a cornerstone for professional growth and networking among project management practitioners.

Legal, Ethical, or Cultural Considerations:

• The chapter will adhere to all local laws and regulations regarding non-profit organization operations.
• Efforts will be made to ensure inclusivity and diversity within chapter activities and leadership.
• Volunteerism is a strong cultural norm, and the chapter will leverage this to build a robust volunteer base.
• English will be the primary language of communication, with considerations for offering bilingual support in French.

High-Level Overview for Ensuring Chapter Growth and Maturity:

1. Strategic Planning and Goal Setting: Establish clear, measurable objectives for the chapter that align with PMI's overall goals and the specific needs of the local project management community. This includes membership growth targets, educational program offerings, and community engagement initiatives.

2. Membership Engagement and Value Proposition: Develop a strong value proposition for both new and existing members. This involves offering a range of professional development opportunities, networking events, and access to PMI resources and certifications. Tailoring offerings to the needs and preferences of the local community will be crucial.

3. Marketing and Community Outreach: Implement a comprehensive marketing strategy to raise awareness of the chapter and its benefits. Utilizing social media, local industry events, and partnerships with academic institutions and businesses can help attract new members and sponsors.

4. Sponsorship and Partnership Development: Seek out sponsorship and partnership opportunities with local businesses, educational institutions, and other organizations. These relationships can provide financial support, venues for events, and additional resources for chapter members.

5. Volunteer Leadership and Development: Cultivate a strong volunteer leadership structure by identifying and developing members with leadership potential. Providing training and mentorship programs can help ensure a continuous pipeline of skilled leaders for the chapter.

6. Continuous Improvement and Adaptation: Regularly review and assess the chapter's activities, programs, and member satisfaction. Being open to feedback and willing to adapt strategies and offerings based on member needs and industry trends will be key to long-term success.

Risks and Mitigation Strategies:

- Membership Retention and Growth: The risk of not attracting or retaining enough members to sustain the chapter. Mitigation involves continuously enhancing the value proposition and ensuring the chapter meets the evolving needs of its members.

- Financial Sustainability: The risk of inadequate funding to support chapter activities. Mitigation includes diversifying revenue streams through memberships, sponsorships, and events, and maintaining strict financial oversight.

- Volunteer Burnout: The risk of over-reliance on a small group of volunteers leading to burnout. Mitigation involves actively recruiting new volunteers, offering training and support, and recognizing and rewarding volunteer contributions.

- Relevance to Local Needs: The risk that the chapter's programs and activities may not align with the local community's needs. Mitigation involves regular member surveys, industry analysis, and adjusting offerings accordingly.

- Compliance and Legal Risks: The risk of failing to comply with local regulations or PMI guidelines. Mitigation involves ensuring all chapter activities are in compliance and seeking legal advice when necessary.

Cost Implementation:

Overall Cost to Establish the Chapter: The overall cost to establish the PMI Ontario Lakeside Chapter, as detailed in the provided schedule, encompasses various phases from the initial project initiation to the official PMI launch, totaling $97,340. This comprehensive cost estimate includes key project phases such as initiation, planning, execution, chapter formation, and the PMI launch, each contributing a specific portion to the total expenditure.

- The Project Initiation phase costs $10,605, setting the groundwork with activities like the kickoff meeting and stakeholder identification.

- During the Planning stage, $19,700 is allocated to conduct needs analysis, identify potential members, and draft the business case, among other preparatory activities.

- The Execution phase, which involves the development of the business case and incorporation of stakeholder feedback, is set at $9,700.

- Chapter Formation commands $23,730 for detailed financial planning, engaging potential members, preparing legal documentation, and submitting the PMI chapter application.

- Finally, the PMI Launch phase, which includes establishing the board of directors, member recruitment, and hosting the inaugural meeting, amounts to $33,605.

Each of these phases contributes to the structured establishment of the chapter, ensuring financial resources are directed towards activities that solidify the chapter's foundation, engage the community, and fulfill legal and operational requirements. This strategic allocation of $97,340 covers essential steps like stakeholder engagement, legal formalities, financial planning, and community building activities crucial for the successful launch and sustainability of the PMI Ontario Lakeside Chapter.

Ongoing Annual Operation Cost:Annual Operation Cost: Annually, a budget of $5,000 would be available for five years from the launch of year one. This operational budget is intended to support the chapter's activities, programs, and maintenance costs once established. It likely covers routine expenses such as event hosting, marketing, member communication platforms, and administrative costs necessary for the chapter's daily operations and growth initiatives.

Return on Investment (ROI), Payback Period, and IRR

To calculate the Net Present Value (NPV) and the Return on Investment (ROI), we'll need a bit more specific financial information, particularly regarding the expected annual cash flows generated by the PMI Chapter Formation project over the given period. However, based on the information provided and some assumptions, we can outline how to perform these calculations.

1. Initial Investment: Sum of costs for the entire project duration provided, assuming this is the total capital outlay required to start and establish the chapter.

2. Annual Cash Flows: Estimated yearly net benefits (revenues minus operational costs) generated by the chapter. As we don't have specific values, we'll consider an illustrative example value.

3. Expected IRR (Interest Rate for NPV Calculation): 15%

4. Expected Payback Period: 3 years

Initial Investment

Total project cost calculated from the given phases:

- Project Initiation: $10,605

- Planning: $19,700

- Execution: $9,700

- Chapter Formation: $23,730

- PMI Launch: $33,605

- Total Initial Investment: $97,340

Hypothetical Annual Cash Flows

Let's assume the project generates annual cash flows of $40,000 for simplicity.

NPV Calculation Formula NPV = Cash Flow at Year t (1 +r)t - Initial Investment Where: t = time period (year) r = discount rate (15% or 0.15) Cash Flow = assumed annual cash flow ROI Calculation Formula ROI = Total Benefits-Total Costs Total Costs x 100 Assuming total benefits over 3 years are simply 3 times the annual cash flow (for simplicity)