SITEEVT010 Manage on-site event operations

Role-play 1:----Pre-event brief

instructions

• This role-play can be conducted as a face-to-face, telephone or Skype discussion between the event manager and security manager.
• The role play should take only five to ten minutes to complete.
• The following resources are required to complete the role-play.
  • Chairs and tables to realistically represent a workplace meeting if conducting a face-to-face meeting. Alternatively, operational telephones or computer technology if role-play participants are physically distant from each other.
  • Pens and paper for learner to take notes.

You are the event manager for SuzieD Spring Fashion Show held at Orana Convention Centre. It is the day before the event and you are providing an event briefing to the Security Manager at Orana.

You are required to do the following.

• Conduct the role-play.
• Provide event information to the security manager.
• If necessary, update operational documentation to reflect any safety and security decisions made during the role-play.

During the role-play, you are required to demonstrate the following skills and knowledge.

• Provide event briefing information to the security manager to meet their specific needs. Information should be based on:
  • Orana's facilities and services unless stated otherwise by your assessor.
  • Characteristics or operation of a fashion show.
  • Client, guest and event requirements as detailed in operational documentation.
  • Types of activities to be staged during the event.
• Discuss and confirm the following with the security manager.
  • Client details.
  • Purpose, scope, goals or objectives of the event.
  • Basic event details such as date, times, number of participants, key activities and requirements.
  • General security requirements, including client, guest, contractor and event requirements such as safety and security of products, equipment, participants and guests.
  • Event-specific security requirements as per event information and operational documentation.
• Provide a copy of the event order and event running sheet to the security manager.
• Provide precise instructions to event team members.