SSB Inc is a small manufacturer of skateboards. The diagram on page 5 describes SSBs basic procurement process, which are the steps taken to order, place into inventory and pay for the raw materials that they use to manufacture their skateboards. Here is additional information that you need to construct the As Is process map:

An inventory clerk in the warehouse initiates the process by creating a need to order document, which lists the materials in the warehouse that SSB appears to be running out of.

Based on this document, the inventory clerk creates a buy requisition document. Each requisition is reviewed by a warehouse supervisor. The supervisor passes the requisition along to purchasing if the supervisor thinks the requisition is needed.

It is important to note that the products on one single requisition might contain products that must be ordered from different vendors. A purchasing clerk transfers the information from each requisition form on to a purchase order for each vendor. This means that one purchase order might have items from multiple requisitions on it. Purchasing wants to be able to determine which requisitions are covered by a given purchase order so that it is easier to answer questions about when a requisition will be processed. In order to do this, purchasing has a requisition log, which is a single document that is updated each time a new PO is created. It maintains a cross reference between Purchase Orders and Requisitions.

SSBs agreements with vendors has changed as follows all shipments will now include an additional 5% in shipping costs for orders under $3000. This means that purchasing will only send a purchase order to a vendor once the total value is $3000. Each purchase order is kept on file until it totals at least $3000. If a purchase order has a value of more than $3000, it is faxed to the vendor.

The next step in the process is to receive the products ordered into SBBs inventory. A receiving clerk opens each box received and removes the pack list, which is a document sent by the vendor that lists the products that have been sent. The receiving clerk reviews the products received and creates a receipt document, which lists all products that are received. There are two versions of this document the standard version, which is used if the products received match the packing list exactly and the exception version, which is used when the products shipped do not exactly match what is on the pack list. In either case, once the goods are received, the receiving clerk forwards the pack list and the appropriate version of the receipt document to Accounting.

The clerks in the Accounting department wait to receive an invoice for products purchased from the vendor. An accounting clerk matches the invoice with original purchase order with and the receipt document. If all the data matches (if what was ordered was actually received), then the accounting clerk logs onto SBBs banking system and creates an electronic funds transfer that the bank electronically sends to the vendors bank account. If the documents dont match, the clerk contacts the purchasing issues clerk who will resolve any issue. Once the issue is resolved, the funds transfer is done.

What is the:

As Is process map in Visio (Or Word) (40%)

Your analysis of the issues in the As Is process (20%). Use this type of table. Be sure to answer in complete sentences.