Student Assignment:Budget Preparation and Evaluation

Background:

You have been assigned the task of completing the proposed budget for the next fiscal year for your Department.The fiscal year is from January - December.As a tool, you have the budget from the previous year, the salary worksheet and the monthly expenses report.You will be using the historical data provided as well as considering your projections for future costs.

• You have been told to project a maximum 5% salary increase.
• You have been told to project an increase in supplies of 7%.
• You have been told to project a 5% increase in all other areas, except those discussed below.

You must also evaluate travel expenses, membership and dues.It is the policy of your facility to pay for the coder CCS annual maintenance, your AHIMA dues, and to reimburse any coder who successfully passes the CCS examination.You know that two of your coders plan to take the CCS exam next year. (Check AHIMA for these costs)

You need to budget to attend the AHIMA convention (use 2008 cost date).Be sure to estimate airfare, hotels, food, and registration fees for a 4 day convention.Attach appropriate document that details estimated expenses.(Yes, check actual airfare from your home city to Seattle Washington and include that.Estimate $160.00 a night for hotel and $35.00 a day for food).

You typically host lunch for your staff during HIM week in November.You have 12 employees in your department and you usually plan to spend $10.00 per person.

You need to budget for education.You know that you must provide education for your coders to include, at a minimum, FY coding updates (both ICD-9 and CPT).Additionally, your coders need a minimum of 10 CE's a year to maintain their coding certification and the hospital provides that education.(check AHIMA's web site, go to the book store, and check the price of audio seminars.Budget enough to cover the cost for approximately 10 hours)

You have also been advised to make any capital requests at this time.You need a new scanner to scan records - needs to be professional model to take the workload.(check the internet, choose a model, see if you can find multiple sites with the same product and compare pricing, attach info to your budget.)

• Based on 2080 hours working a year, what is your department's average hourly rate?
• What is the total average monthly expense for your Department each month?

(total budget / 365 * days in month)

Assignment Instructions:

Create a budget for 2017 and justify all of your calculations and recommendations.

1.You will turn in three excel spreadsheet for your proposed budget (these should be completed as separate tabs within one spreadsheet document):

• Spreadsheet One: listing salaries

• Spreadsheet Two: a listing that is broken down by month

• Spreadsheet Three:an annual budget (see examples provided)

2.You will turn in a Word Document that justifies your expenses for every category in your budget.

3.You will turn in a Word Document that identifies the equipment you would like to purchase, and a justification for that equipment.Attach any product description pages about your selection.

Your presentation must be organized and well thought out.