1. Study the Safety Audit Report (Appendix 1, Lesson 3-1) and the Safety
Assessment Questionnaire (Appendix 2, Lesson 3-1) and complete the
following:
(i) Compare the following common areas data being sought by a Safety
Audit and Safety Assessment Questionnaire by completing TABLE 1
(opposite) and comment on any differences of requirements and
coverage.
(ii) As a general comment state any shortcomings you feel may be
present in either type of document and any suggestions for improving
the report.

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APPENDIX 1
________________________________________________________________________________________
Safety Audit Report
Guidance on allocation of marks.
Excellent - little improvement can be expected 16 - 20
Good - satisfactory, but not outstanding 11 - 15
Fair - barely satisfactory - improvement required 6 - 10
Poor - unsatisfactory, improvement necessary 0 - 5

Members of Safety Audit Team
Name

Position

Safety Reps for Area

Department or Area

Manager

Foreman

Safety audit
Some sections of the audit may be answered beforehand on basic information
supplied by local management. The audit team will obtain the remainder of
the information by personal observation, inspection of records and discussion
with workers in the area. It should also be verified that laid down procedures
and standards are being followed and that people are aware of emergency
procedures.
It is possible that unsafe practices and conditions may be revealed which
require immediate attention, and the audit team should initiate remedial action
by local management. They should be recorded on the audit report.
Date

1. Organisation and Administration
Max Marks Awarded Marks
1. Are written instructions and operating
procedures clear? 20
2. Is the operating manual readily available and up
to date? 20
3. Are Standing Instructions readily
available and up to date? 20
4. Is there a copy of the Company Safety
Policy within the department? 20
5. Is a Departmental Safety Log book kept up
to date? 20
100
2. Training
1. Is Departmental training in general behaviour
and awareness of hazards carried out? 20
2. Are safety training records kept up to date? 20
40
3. Hygiene
1. Are there adequate and clean toilet facilities 20
2. Is there adequate drinking water available 20
3. Are adequate locker facilities available 20
4. Are there adequate and clean mess rooms 20
80

4. Permit to work system
Max Marks Awarded Marks
1. Are Safety Certificates issued for all jobs
that require them? 20
2. Are precautions laid down in certificate
adhered to? 20
40
5. Hazard control
1. Provision of safe access and safe place of
work 20
2. Materials, equipment and tools adequately
stored 20
3. All dangerous parts of machinery guarded 20
4. Adequate lighting provided 20
5. Adequate facilities for materials handling, i.e.
lifting and transport of heavy and bulky loads 20
6. Suitable and appropriate personal protective
clothing and equipment provided and worn 20
7. General site cleanliness 20
140
6. Fire control
1. Combustible and flammable materials
correctly stored 20
2. Provision of adequate fire extinguishers of
types appropriate to risk and suitably marked 20

Max Marks Awarded Marks
3. Are means of escape marked and kept clear 20
4. Are written procedures in case of Fire on display 20
80
7. Chemical, toxic, corrosive and dust hazards
1. Are there safe storage, labelling and handling
procedures for toxic and corrosive
substances 20
2. Are hazard warning notices posted 20
3. Are showers available and working 20
4. Are eye wash stations regularly checked 20
5. Are extraction systems operating efficiently 20
100
8. Accident reporting
1. Are all Accident Report forms completed and
returned? 20
2. Is immediate remedial action taken on reports
pending full investigation 20
40

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APPENDIX 2
________________________________________________________________________________________
Example of a Safety Assessment Questionnaire
1. GENERAL
1.1 NAME OF WORKS : LOCATION : DATE :
TELEPHONE NO :
NAMES OF PEOPLE INTERVIEWED :
SENIOR EXECUTIVE RESPONSIBLE :
SAFETY ADVISER :
NO. OF EMPLOYEES FULL TIME : PART TIME :
TRADE UNION REPRESENTATION :
FACTORY INSPECTOR AND LOCATION :

1.2 Basic Works Organisation :
1.3 Types of Manufacturing Process :
1.4 Principal Hazards, Area, Process or Operations :
1.5 Definitions
WORKS DEFINITION OF A LOST TIME ACCIDENT :
MOST SERIOUS INJURY IN LAST 3 YEARS :
BY TIME AWAY :
BY NATURE OF INJURY :
MOST SERIOUS DAMAGE ACCIDENT IN LAST 3 YEARS :

2. ORGANISATION AND ARRANGEMENTS
2.1 Safety Policy
IS THERE A WRITTEN SAFETY POLICY ?
WHO HAS COPIES ?
HOW ARE EMPLOYEES INFORMED ?
WHEN WAS IT LAST UPDATED ?
WHAT WAS DATE OF LATEST REVISION ? 'THE DATE OF THE . . .' ?
DOES IT NAME RESPONSIBLE PERSONS ?
IF SO WHOM ?
LIST PRINCIPAL AREAS :
2.2 Safety Training
WHO IS RESPONSIBLE ?
HOW IS RESPONSIBILITY DISCHARGED ?
WHO IDENTIFIES SAFETY TRAINING NEEDS?
WHO MAINTAINS RECORDS ?
WHAT SAFETY TRAINING HAS BEEN CARRIED OUT IN THE LAST
YEAR ?
WHAT TRAINING FACILITIES ARE AVAILABLE ?
2.3 Statutory Documents relating to Health and Safety
WHAT STATUTORY DOCUMENTS ARE KEPT AND WHERE ?
WHAT ACTS, ORDERS AND S.I.'S ARE KEPT AND WHO HOLDS THEM ?
WHO HAS ACCESS TO DOCUMENTS ?

3. SAFETY COMMITTEES
WHAT IS THE SAFETY COMMITTEE STRUCTURE ?
HOW MANY COMMITTEES ?
WHO ARE THE SAFETY REPRESENTATIVES – T.U. ?
– OTHER ?
AVERAGE NO./COMMITTEE
FREQUENCY OF MEETINGS
IS THERE AN AGENDA AND WHEN IS IT ISSUED ?
WHO RECEIVES THE MINUTES ?
WHAT WAS/IS THE MOST DIFFICULT PROBLEM REQUIRED TO BE
RESOLVED ?
HOW LONG DID IT TAKE?
WHAT WAS THE GREATEST SUCCESS ?
WHAT WAS THE GREATEST FAILURE ?
HOW MANY ITEMS IN A.O.B. ?

4. ACCIDENT REPORTING
HOW ARE INJURIES REPORTED/RECORDED ?
WHO RENDERS FIRST AID ?
WHAT HAPPENS ON OVERTIME ?
WHERE IS THE ACCIDENT BOOK KEPT ?
WHO REPORTS ON F.43 ?
WHO INVESTIGATES ACCIDENTS ?
ARE SAFETY REPS/SAFETY COMMITTEE MEMBERS INVOLVED ?
IF SO HOW ?
WHAT ACCIDENT INVESTIGATION TRAINING HAS BEEN GIVEN ?
ARE STATISTICS PRODUCED ?
ARE THERE PROBLEMS IN COLLECTING DATA ?
WHY ?

5. FIRE AND DAMAGE
WHAT ARE THE PRINCIPAL FIRE RISKS ?
WHEN WAS THE LAST FIRE - HOW MANY/ANNUM?
WHAT WAS WORST DAMAGE LOSS IN LAST 3 YEARS ?
WHAT FORMS OF FIRE DETECTION ARE EMPLOYED ?
HOW ARE EMPLOYEES INSTRUCTED ?
WHEN WAS THE LAST FIRE DRILL ?
IS THERE A ROLL CALL SYSTEM ?

6. WORKPLACE INSPECTION
ARE WORKPLACE INSPECTIONS CARRIED OUT ?
WITH WHAT FREQUENCY ?
WHO IS INVOLVED ?
ARE REPORTS PREPARED ?
WHO ACTIONS WORK AND HOW QUICKLY ?
WHAT TRAINING HAS BEEN GIVEN ?
WHAT PROBLEMS ARISE ?
WHAT METHODS ARE USED FOR REPORTING AD HOC HAZARDS ?

7. PERMIT-TO-WORK
IS THERE A PERMIT-TO-WORK SYSTEM ?
WHAT TYPES OF WORK ARE COVERED ?

8. LEGISLATION
DO ANY SPECIAL REGULATIONS APPLY ?
E.G. – ABRASIVE WHEEL
– HF LIQUIDS
– RADIOACTIVE SUBSTANCES
– WOOD-WORKING MACHINERY
– CHEMICAL WORKS
– HORIZONTAL MILLING

9. PROTECTIVE CLOTHING
WHAT IS THE POLICY ON PROTECTIVE CLOTHING ?
WHAT CHARGES, IF ANY, ARE MADE ?
WHAT IS THE EYE PROTECTION PROGRAMME ?
WHAT TRAINING IS GIVEN ON INDUSTRIAL HYGIENE ?

10. HAZARDOUS MATERIALS
ARE THERE HAZARDOUS MATERIALS ON SITE ?
ARE THESE DOCUMENTED ?
HOW ARE EMPLOYEES INFORMED ?
WHAT TRAINING IS GIVEN ?

11. EMERGENCY PROCEDURES
ARE ANY EMERGENCY PROCEDURES IN OPERATION ?
E.G. – BOMB ALERTS
– SPILLAGES
– OUTSIDE ACCIDENTS

12. COMMUNICATION AND INVOLVEMENT
ARE ANY SPECIAL SAFETY CAMPAIGNS RUN ? IF SO, STATE OUTLINES :
ARE SAFETY AWARD SCHEMES IN OPERATION ? IF SO, STATE DETAILS :
ARE EMPLOYEES MADE AWARE OF SAFETY PERFORMANCES ? IF SO,
HOW ?
WHAT EXTERNAL ORGANISATIONS ARE USED ?
E.G. – ROSPA (Royal Society For The Prevention of Accidents)
– BSC (British Safety Council)
– OTHER :

13. FUTURE REQUIREMENTS
WHAT HELP IS NEEDED IN FUTURE ?
WHAT ADDITIONAL RESOURCES ARE REQUIRED ?
WHAT AREAS NEED MOST ATTENTION ?
HOW CAN SAFETY BE IMPROVED ?
 

Safety Audit Hazard Control Safety Assessment Comments Training Accident Reporting Documentation Hygiene/Personal Protection