Task 1: Conduct a meeting You have organised an informal meeting with your client, Mr or Mrs Brown, prior to signing the contract, to explain the operation of parts of the contract and to address unknown costs to the client. The purpose of the meeting is to explain the complexities of 'hidden costs' to the client. The client is inexperienced with building projects and contract negotiations. They have a limited understanding of 'hidden costs' but have heard that they often occur. The meeting must explain to the client the reasons why some of these costs (provisional sums, prime cost items and variations) apply to the contract and that the final contract price may change because of these items. When you are ready to undertake the role play, contact your assessor to book a time. A TAFE Teacher will play the role of the client, while the assessor will observe you perform the role play. Your assessor will provide specific information to help you set up the role play and will observe and record the role play by using Adobe Connect, Skype or other suitable technology. Note: Your assessor will use the role play video recording as the evidence and assess your performance in it. Page 29 of 35 STUDENT NAME: Document title: LA024731_CPCCBC4004A-UNGRADED_Ed2_V02_AE_SK_20f4_20190628 Resource ID: IEC_18_005_U05 GOVERNMENT NSW TAFE Role Play Preparation The video should be no longer than 8-15 minutes. The student should: 1. Prepare for the meeting by having a copy of the contract and Mr and Mrs Brown's Architectural Plans & Specifications - V4004-619. 2. Introduce themselves and the company they work for. 3. Briefly explain the terms provisional sums, prime cost items and variations. 4. Make sure the client understands these terms. 5. Explain how the prime cost items are costed and how a change will affect the contract price. 6. Explain what will happen if the ceramic tiles at $45/m are replaced by a porcelain tile at $100/m, given that an area of 21 m is to be covered. 7. Note that the larger profile porcelain tiles will incur more wastage. 8. Ensure that the client understands the implications of this change. 9. Use the drawings, specifications and the contract to help explain the items being discussed. 10. Answer any questions the client may have in simple terms. 11. Ask their client questions and ensure that they understand their requirements. 12. Make a note about the client's final decision on the tiles. 1. Why is the name of the Industry Standard used to provide a uniform basis for the estimating of building works? Answer: 2. Briefly explain the meaning of 'Request for Tender' in relation to gaining prices for construction work. Answer: 3. Briefly explain the meaning of the term 'Physical Resources' and provide three examples. Answer: Page 33 of 35 STUDENT NAME: Document title: LA024731_CPCCBC4004A-UNGRADED_Ed2_V02_AE_SK_20f4_20190628 Resource ID: IEC_18_005_U05 4. What are two prime activities when estimating a building project? NSW TAFE GOVERNMENT Answer: 5. What should a person do once they have prepared an estimate for a construction project? Answer: Additional Questions Use the space below to write and record any addittional questions and answers that your assessor has asked you.