Task 2.2 Deliver Presentation F ASSESSMENT INSTRUCTIONS 1. Locate the Meeting Minutes and Observation Form provided within this workbook. The Observation Form outlines all the skills you need to demonstrate during this task. Provide your assessor a copy of the Observation Form. 2. Review the instructions here and the skills outlined in the Observation Form. Arrange a time with your assessor to observe you in conducting the meeting with the stakeholders. Discuss all requirements of the task with your assessor and prepare these before the consultation meeting Your assessor will complete the Observation Form. If direct observation from your assessor is not possible, record the meeting in a video. Ensure to obtain permission first from persons involved before doing so. 3. Arrange a meeting with each of the individuals from your two target stakeholder groups to discuss the identified information to be communicated. The presentation material prepared in Task 2.1 must be used to aid you in discussing the identified information. 4. During the meeting, you must: a. Discuss the information to be communicated as included in the presentation material b. Identify at least two areas of common ground regarding information being communicated Areas of common ground are the points of discussion the stakeholders agree on. These areas do not cause any arguments or issues among them. c. Identify at least two areas of potential compromise regarding the decisions on the information being communicated Potential compromise is the point of discussion the stakeholders initially disagree on but eventually reach an agreement after discussing. d. Encourage stakeholders to ask questions regarding the presentation e. Summarise the outcomes of the discussion5. After the discussion, you must follow up with the stakeholders regarding any issues or concerns they have in the discussion. This will be done in the succeeding task. This is an action item that would require you to follow up on further issues or concerns the stakeholders have but did not get to raise during the discussion. Document your discussion in the Meeting Minutes template provided within this workbook. 6. At the end of the meeting, have each stakeholder sign beside their name in the Meeting Minutes template. Their signature must be handwritten. 7. After the meeting, summarise the outcomes of the discussion in an email. Send a copy of the summary and the Meeting Minutes to each of the attending stakeholders. You will need to submit a PDF copy of the email correspondence containing the following: Date when the email was sent Stakeholders' acknowledgement of the email 8. Submit the following to you your assessor: Meeting Minutes PDF copy of the email correspondence containing the following: o Date when the email was sent o Stakeholders' acknowledgement of the email " Video recording of the meeting (if direct observation with assessor is not possible)Case Study Overview Presenting the Brand After discussing the rebranding plan proposed by the CEO, it must be communicated with its staff and the representatives of its target market to determine their initial feedback regarding the plan. Bounce Fitness believes that relevant stakeholders must be informed about any major changes that are happening in the organisation. SIMULATED ASSESSMENT INSTRUCTIONS 1. Conduct the presentation meeting through a role-play activity. 2. You will require access to the following: At least four volunteers to undertake the role of the individuals in each of the two target stakeholder groups At least two volunteers will be the Bounce Fitness staff o At least two volunteers will be the young and old representative from the Target Market The volunteers from the Target Market do not necessarily have to be young and old. Volunteers must act and think like the age of the customers they are role-playing- Presentation material prepared in Task 2.1 for the presentation with the target stakeholder groups Video camera or a mobile phone with video recording capabilities A safe environment to conduct the role-play activity 3. Access the character brief from the link below: Presenting the Brand Character Brief https://bouncefitness.precisiongroup.com.au/supplementary-files/social-competence- bsbomm511/ Review the character brief with your volunteers. Discuss this with them, including the requirements of the task so they can understand the role they need to undertake in the role-play activity.4. Locate the Meeting Minutes template and the Observation Form provided within this workbook. The Observation Form outline all the skills you need to demonstrate during this task. Provide your assessor a copy of the Observation Form. 5. Review the instructions here and the skills outlined in the Observation Form. Arrange a time with your assessor to observe you in conducting the role-play meeting. Discuss all requirements of the task with your assessor and prepare these before the role-play activity. Your assessor will complete the Observation Form. If direct observation from your assessor is not possible, record the role-play activity in a video. Ensure to obtain permission first from persons involved before doing so. Conduct the role-play activity with your volunteers. 6. During the meeting, you must: a. Discuss the information to be communicated as included in the presentation material b. Identify at least two areas of common ground regarding the rebranding of Bounce Fitness Areas of common ground are the points of discussion the stakeholders agree on. These areas do not cause any argument among them. c. Identify at least two areas of potential compromise regarding the rebranding Potential compromise is the point of discussion the stakeholders initially disagree on but eventually reach an agreement after discussing. d. Encourage stakeholders to ask questions regarding the rebranding e. Summarise the outcomes of the discussion 7. After the discussion, you must follow up with the stakeholders regarding any issues or concerns they have in the discussion. This will be done in the succeeding task. This is an action item that would require you to follow up on further issues or concerns the stakeholders have but did not get to raise during the discussion. Document your discussion in the Meeting Minutes template provided within this workbook.8. At the end of the meeting, have each of your volunteers sign off beside their name in the Meeting Minutes template. Their signatures must be handwritten. 9. After the meeting, summarise the outcomes of the discussion in an email. Send a copy of the summary and the Meeting Minutes to each of the attending stakeholders. You will need to submit a PDF copy of the email correspondence containing the following: Date when the email was sent Stakeholders' acknowledgement of the email 10. Submit the following to you your assessor: Meeting Minutes PDF copy of the email correspondence containing the following: 0 Date when the email was sent Stakeholders' acknowledgement of the email Video recording of the meeting (if direct observation with assessor is not possible)