The law firm of John and Louis practices school law, and they lease an office at 345 Safeway St. in Wichita, Kansas, 67101. They work with schools on either a flat fee basis, an hourly basis, or a combination of both. Tampa Elementary, located at 876 Palmer St. in Topeka, Kansas, 66546, is interested in retaining an attorney at the firm to handle all of their needs. They anticipate that they will be hiring three new teachers in the fall; they will need contracts for each of them. Negotiations will be coming up soon since the teachers' union contract is set to expire within the next twelve months. They also anticipate that they will need to discuss teacher disciplinary issues from time to time throughout the year and would like to consult with the firm about any other issues that may come up during the year. They prefer to be billed monthly, but their payment system is set up to pay A/P quarterly. They would like to see all of the details on their billing statement (not just the big picture).

The firm has agreed to take Tampa Elementary on as a client, and they would like to provide the best legal service possible as well as maximize their collection rate for billing. The law firm expects that client billing will be paid within 30 days of the date of the billing statement, unless otherwise agreed upon. A late charge fee of 6% of the billed total will be assessed after 30 days of the billing date.

Rates:

$1,200 monthly flat fee (includes up to four phone calls per month lasting no more than 60 minutes each, and one face-to-face visit with the client lasting no more than 60 minutes).

$250 hourly rate

I need help with a letter of engagement that would help the client to understand the rules of engagement with the law firm as well as help the law firm to maximize fee collection for their legal work