The Letter of Transmittal is a cover letter for the report. It is sent to the decision maker or audience that you identified in your planning process.

Format

Write this letter in modified block with mixed punctuation. See appendix A for a reminder of what that looks like.

Make up a business address for your business and put that information in the header of the letter.

Write the letter to the audience you envisioned when you began the project. Make up the name and address of that person.

Use your name in the signature block.

Direct Pattern

First paragraph - main idea (the report is completed and included with this letter)

Second paragraph - details. You could focus on the high points of the report or talk about the contributions each team member made, which led to the success of the project.

Third paragraph - motivate action and make it easy. Be specific about what you want the reader to do and make it easy for them to do that.

Take some time after you draft the letter to compare your format to the examples in the textbook and to check for the writing concepts we discussed over the term.