The purpose and goals of the meeting will determine how the organisation should proceed. Questions to be asked and answered could include: Is an agenda necessary? Who will draw it up and disseminate it? What type of venue will be best and is it available? What costs might be involved? What equipment and resources would be required? What other personnel should be involved? Will it be necessary to organise specific speakers? What time frames apply to the various aspects of the meeting? Will someone take the minutes